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Support the Product Management leadership by managing calendars, booking travel, organizing team events, and improving processes. Serve as the liaison for meetings with customers and partners, while also managing day-to-day office operations.
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The Lead Executive Assistant to the CEO will manage the CEO's calendar, coordinate communications with high-level stakeholders, and oversee projects/events, while providing operational support and mentorship to other EAs.
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Provide administrative support to executives, manage complex schedules, oversee document compliance, manage data, and coordinate projects across departments.
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Who We Are:
At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.
Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.
Our brand values help bond us together and drive our success:
· Runner First
We act in the best interest of the runner
· Word is Bond
We do what we say we’ll do
· Champion Heart
We give our all in everything we do
· There is no “I” in Run
We stay generous with our humanity
· Keep Moving
We find ways to move every day, because joy is kinetic!
We welcome everyone from every walk of life looking to inspire others through the power of movement — because we’re all moving towards something. Let’s run there.
Your Job:
The Executive Assistant (EA) contributes meaningfully to productive, effective operations for executive/senior leadership of a growing, global, consumer brand. This individual is responsible for high-level administrative support including organizing meetings, contributing to projects, and facilitating effective communication. Organizational expertise, cross-departmental collaboration, efficiency, resourcefulness, adaptability, and professionalism are key. Serving as a trusted partner and resource both on the frontlines and behind the scenes, the Executive Assistant makes contributions that are instrumental in serving executive/senior leadership needs in support of their focus initiatives and strategic priorities.
Your Responsibilities:
Executive Support
- Proactively manage executive calendars including scheduling meetings, tracking RSVPs, and arranging commitments in support of the workflow most optimal for that leader.
- Arrange domestic and international travel, including transportation, lodging, visas, and expense reporting.
- Prepare correspondence, documents, and data entry as needed.
- Handle confidential information with discretion, sound judgment, and integrity.
Meeting & Event Management
- Coordinate and arrange logistics for internal and external meetings, including venue reservations, catering, AV/tech needs, (e.g., MS Teams/Zoom), and follow-up minutes/action items to track commitments and decisions to foster accountability.
- Plan and execute executive and team offsites, client/partner events, board meetings, parent company engagements, senior leadership team dinners, and other high-level engagements as needed/ as applicable for the teams you support.
- Provide on-site event support (set-up/clean-up), attendee communications, agenda planning, and document preparation.
Strategic & Operational Contributions
- Identify and implement process improvements to increase efficiency, optimize workflows, and improve day-to-day operations (e.g., expense management, reporting).
- Contribute to executive and organizational culture by supporting cross-departmental collaboration, bespoke projects, and special initiatives as needed for the teams/leaders you support.
Relationship Management
- Serve as a liaison between executives and internal/external stakeholders, engaging with professionalism, initiative, and poise.
- Develop and maintain strong working relationships with colleagues at all levels, partners, board members, parent company stakeholders, and vendors as needed or as applicable for the teams you support.
- Collaborate with other administrative staff to share best practices and drive efficiencies across the organization.
Qualifications:
- Bachelor’s degree in a related field (preferred).
- 3–5+ years of executive-level support experience (scheduling, travel, expense management, and office operations).
- Proven ability to support multiple executives/senior leaders and/or work in global organizations (preferred).
- Strong written and verbal communication skills; ability to interact effectively with executives and stakeholders at all levels.
- Excellent organizational, time management, and prioritization skills in fast-paced environments with multiple deadlines.
- Demonstrated project management skills with minimal direction, from planning through execution.
- Advanced attention to detail, accuracy, and discretion in handling sensitive information.
- Proactive, resourceful, and capable of working independently while driving process improvements.
- Technical proficiency: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio), SharePoint, MS Teams, Zoom; reporting and systems aptitude highly preferred.
- Curiosity/ability to leverage emerging tools (e.g., AI-powered productivity tools) to improve workflows is a plus.
Compensation: The pay range for this position, based out of the Brooks Seattle HQ, is $73,514.83 - $110,2372.24 per year. Base pay offered will vary depending on job-related knowledge, skills, and experience.
Other:
Brooks is proud to offer a robust benefits package to our employees and their families!
Benefits- including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.
Paid Time Off- Brooks offers generous time off including five weeks of paid time off, eleven paid holidays, paid sick and parental leave.
Bonus-in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.
Perks- including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.
Location- You will spend at least 3 days per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.
At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.
Brooks Running Seattle, Washington, USA Office
3400 Stone Way N., 5th Floor, Seattle, WA, United States, 98103
What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
