Senior Global Payroll Manager

| Seattle
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The opportunity:

Our Finance Team supports and collaborates as a strategic partner to clients, vendors and all internal departments.  The company transacts around the world with an on-the-ground operations teams in San Francisco, Chicago, Atlanta, China, Hong Kong, and Amsterdam. 

This role is primarily responsible for timely and accurate processing of Flexport's Global Payroll. The Global Payroll Manager will be the primary contact for all management and People Ops teams payroll related inquiries and requires exceptional attention to detail, problem solving, and excellent customer service support skills. The candidate will respond to frequent and urgent requests for information relating to payroll, tax processing and payroll policy matters. This person will also work closely with our People Ops team to assure we are using Workday to its fullest capacity by using integrations, data flows, documented processes, etc. 

You will:
  • Review, approve and settle the biweekly and monthly global payrolls (15+/month) 
  • Respond to management inquiries on flux analysis, bank debits, payroll reporting, tax analysis and/or general payroll questions
  • Review/Audit payroll related information and processes entered into Workday to ensure accurate wage processing and most effective use of the Workday platform
  • Assist in periodic audits and reporting requests as needed and take necessary steps to correct any discrepancies
  • Project manage special projects as assigned such as documenting workflows, registering in new states for payroll taxation, improving processes/procedures and/or implementing a global payroll provider 
  • Assure that all outside systems are integrating into Workday efficiently 
  • Work with internal team and vendors to ensure HR, Benefits and Payroll changes are processed, accurate funding occurs for all accounts, tax remittance, general ledger balancing, month-end close support is completed
  • Support System Integrations between HR and Global Payroll Systems 
  • Test new set up, system enhancements, system updates and integrations affecting global payroll 
  • Meet tight deadlines and prioritize competing workloads
  • Collaborate well as a team member and work autonomously as conflicts and challenges arise
  • Has experience with payroll compliance matters, such as tax withholding for international or multi-state jurisdictions (including Canada), garnishments, and key annual audits (worker’s compensation and external financial audits)
You should have:
  • BA/BS and 7+ years of experience in payroll, accounting, human resources, business studies or related field 
  • Proficient with Workday Payroll software (5+ years) 
  • Exceptional organizational, prioritization with strong attention to detail in a fast-paced, constantly evolving environment
  • Proficient in Excel (Vlookups, pivot tables, etc) and Google Apps 
  • Excellent written and oral communication skills
About Flexport:

We believe global trade can move the human race forward. That’s why it’s our mission to make global trade easier for everyone. We aim to do this by building the Operating System for Global trade - a strategic model combining advanced technology and data analytics, logistics infrastructure, and supply chain expertise. Flexport today connects almost 10,000 clients and suppliers across 109 countries, including established global brands like Georgia-Pacific as well as emerging innovators like Sonos. Started in 2013, we've raised over $1.3B in funding from SoftBank Vision Fund, Founders Fund, GV, First Round Capital and Y Combinator. We’re excited about the three big ways we’re moving forward after our recent $1B investment from SoftBank Vision Fund in February 2019.

Worried about not having any freight forwarding experience?
  • Don’t be! We’re building the first Operating System for Global Trade. That’s why it’s incredibly important for us to bring people from diverse backgrounds and experiences together with our industry veterans to help move the freight forwarding industry forward.
  • What’s freight forwarding and why does it matter? Freight forwarding is the coordination and shipment of goods from one place to another and it’s what makes global trade possible. Flexport is on a mission to make global trade easier for everyone because we believe it can help connect the world and break down economic barriers.
  • We know this industry is complex. That’s why we invest in education starting day one with Flexport Academy, a one week intensive onboarding program designed specifically to set every new Flexport employee up for success. 

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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Location

Our office is right in the heart of historic Seattle, steps from Pike Place Market and surrounded by food, music, art, and ocean and mountain views.

An Insider's view of Flexport

What’s the vibe like in the office?

The Seattle office is incredibly collaborative, fun, and full of energy. Whether it’s spinning a prize wheel for birthday gifts or having offsite events on a boat, our office always finds ways to come together and appreciate one another for the work that we do.

Dylan

Data Operations Associate

What projects are you most excited about?

I’m excited to be working on improving the performance of our teams using data-driven analysis. Combining what I already know about data with everything I still have to learn about operations will be a great challenge that I'm ready to take on!

Seema

Data Operations Associate

What makes someone successful on your team?

Knowing how to be a team player. At Flexport, you can't grow the business alone. That means dropping what you’re doing to help the person next to you, dive head first into a problem, and take initiative when you see a gap. The people on our teams come from a diverse pool of work experience, so there's always someone who can offer their expertise.

Cayla

Global Operations Manager

How do your team's ideas influence the company's direction?

Flexport is customer-obsessed, and thus our direction must be influenced by the ever-changing needs of our clients. Our teams collaborate closely with our clients to learn what truly impacts their supply chains, and it's our responsibility to unlock and create value by funneling those insights into our own work and throughout the rest of Flexport.

Pete

Senior Global Operations Manager

How does the company support your career growth?

The opportunities to grow your career at Flexport are vast. Expansions globally and domestically provide you the ability to master your work, but also expand your day to day and round out your experience. In addition, weekly meetings with your manager provide you the opportunity to state your career goals and discuss ways to achieve them.

Aaron

Global Operations Associate

What are Flexport Perks + Benefits

Flexport Benefits Overview

Flexport is an employee forward company. We know that life comes first and want you to take the time you need with our flexible paid time off program. We offer 100% covered health, vision, and dental insurance, 401K, performance bonuses, stock with a 10-year tax option, commuter benefits, a generous maternity (18 weeks with a phase back program that offers reduced hours and flexible schedule during their first month back) and paternity leave (8 weeks), free lunch and snacks, dog-friendly offices, pay equity, career advancement, and more.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Diversity manifesto
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program

Additional Perks + Benefits

We're proud that we collectively speak over 40 languages and live on 3 continents. We strive to create a workplace where candidates, employees, and all community members within Flexport’s ecosystem of connected organizations are encouraged to share their stories, celebrate their cultures, and learn from one another. Joining Flexport means joining a truly global community.

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