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Senior Payroll and Accounts Payable Specialist

| Seattle
The Senior Payroll and Accounts Payable Specialist will be the primary person responsible for preparation, processing and maintenance of the payroll and accounts payable records. This person will be responsible for ensuring satisfaction for employees and vendors impacted by these processes. The Senior Payroll and Accounts Payable Specialist reports directly to the company’s Senior Accounting Manager.
Responsibilities:

Payroll

  • Process complex multi-state payroll, using ADP payroll service
  • Initiate international payroll with 3rd party service providers in the UK, Netherlands and Germany
  • Collection and validation of payroll inputs; including time records, bonuses, commissions, and deductions
  • Provide proactive recommendations for the development and implementation of improved payroll controls and processes
  • Maintain a payroll calendar to ensure others in the organization of aware of important payroll deadlines
  • Respond to payroll related inquiries from employees as the company payroll expert
  • Ensure payroll transactions are processed correctly for time, earnings, benefits, deductions, taxes, garnishments and other items that affect pay and/or company liability
  • Ensure compliance with state and local withholding requirements
  • Remit and reconcile 401k, HSA and FSA contributions with 3rd party service providers
  • Lead annual 401k audit process and manage relationship with external auditor
  • Prepare payroll related journal entries as required

Accounts Payable

  • Review all accounts payable invoices for appropriate documentation and approval prior to posting invoices and processing payments in NetSuite
  • Process a weekly payment run (check, ACH, wire) for both domestic and international vendors
  • Reconcile vendor statements, respond to vendor inquiries and research and resolve discrepancies
  • Prepare a reconciliation of accounts payable at month-end
  • Maintain vendor information, including W-9’s, and assist in the year-end 1099 issuance and reporting
  • Assemble support for payment processing and maintain vendor files for audit support

Qualifications:

  • Bachelor’s degree in Accounting strongly preferred.
  • 5+ years of experience processing payroll for a complex multi-state company
  • Working knowledge of Wage and Hour requirements and Taxation requirements
  • Certified Payroll Professional designation preferred
  • Exposure to ADP, Zenefits, and NetSuite preferred
  • Ability to work in a fast-paced environment and manage multiple projects
  • Strong analytical skills and problem solving skills
  • Oral and written communication skills to interact with upper levels of management

At Chef, we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products and our community to flourish. Chef is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation or Veteran status.

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Location

Art galleries, coffee shops, restaurants and trendy bars fill Pioneer Square’s late-1800s Romanesque Revival buildings.