Administrative Assistant

| Seattle
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Administrative Assistant-

New Engen is seeking an enthusiastic, team-minded, and proactive Administrative Assistant to support our executive team. Join a fast-paced and growing group of curious, supportive and driven team members in our effort to redefine marketing services and technology for the industry. We need your superpowers:

  • If you were a dog, you'd be a border collie. If you see a field full of lost sheep, you immediately start rounding them up. No one has to ask you to wrangle things that are in disorder – you see the chaos happening before anyone else does and you’re naturally driven to proactively streamline things to be as clear and orderly as possible.
  • You can find your way around brick walls. Roadblocks? Not on your watch. You see the dependencies of multiple executive calendars as a tetris game waiting to be conquered.
  • Spirit of service. You can envision your success embodied in the efficiency and success of those around you. When this place is running like a clock, you take pride in know you’ve paved the way for it. You might be someone that rolls your eyes, then your sleeves, when someone else says “that’s not my job”.

Responsibilities:

  • Scheduling and calendar management for multiple members of the executive team; manage attendees and logistics while anticipating conflicts and solving scheduling issues
  • Schedule and coordinate travel arrangements, including but not limited to, booking flights, hotels, and ground transportation
  • Reconcile receipts, work-related expenses, and handle mailings
  • Manage conference room bookings and keeping them meeting-ready
  • Manage in-office visit and communications, including receiving and responding to incoming phone calls, and welcoming visitors
  • Manage or assist with company catering, space planning, event planning, and client meetings
  • Manage permissions and contracts for company-wide software applications

Qualifications:

  • Organized thinker who can proactively identify potential problems/conflicts and seeks ways to find and correct errors where appropriate
  • Demonstrated ability to deliver superior customer service to internal and external teams with inherent professionalism.
  • Exemplary planning and time management skills.
  • Strong multitasking and prioritization skills, ability to resolve conflicting needs, follow through on projects to succession completion, often with deadline pressures or little direction
  • Exceptional communication and interpersonal skills
  • Entrusted with a considerable amount of highly sensitive and confidential information which must be handled with total discretion and total integrity
  • Strong proficiency with Microsoft Office and a propensity to pick up other software or web apps.
  • Endlessly resourceful and always able to find ways to get things done
  • Always a team player with an energetic attitude, and ability to work while having fun in a fast-paced environment

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Location

Our company is located just north of downtown in Belltown. Lot's of coffee shops and food in walking distance.

An Insider's view of New Engen

What are some social events your company does?

We have done a lot of fun events together as group! We've gone wine tasting, been to Mariners game, and even went go kart racing!

Michelle

Recruiting Program Specialist

What are New Engen Perks + Benefits

New Engen Benefits Overview

New Engen offers progressive benefits for a young, growing company: flexible PTO so employees can take time when they need; flu shots to ward off cold and flu season; free beverages and healthy snacks; and more. The company encourages staying connected, and conducts cross-organizational events so employees can learn, leverage differences, share updates, accomplishments, ideas, and listen to each other to strengthen the culture.

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Team workouts
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
Relocation Assistance
Professional Development Benefits
Lunch and learns
Promote from within

Additional Perks + Benefits

We promote an authentic, inclusive, no ego environment. Our weekly all company meetings are led by our CEO who shares regular updates, recognizes people, tells stories, solicits feedback and provides transparency will all employees. You can often see employees gathered, sitting on the floor, sharing, playing a game, hanging out with the office dogs, listening to music or sharing a beer with one another. Instead of closed behind office doors, most of our senior leadership team sit with their teams. On Slack, you can find our team collaborating, solving problems, joking, sharing funny pictures and videos about the work and all sorts of other topics. We are constantly reinventing ourselves - one of our core values - which we demonstrate by hiring adaptable and agile people who can learn, flex and change with our changing business.

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