Administrative Assistant at Code.org

| Seattle
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COMPANY PROFILE

Code.org® is a nonprofit dedicated to expanding access to computer science in schools and increasing participation by young women and students from other underrepresented groups. Our vision is that every student in every school has the opportunity to learn computer science as part of their core K-12 education. The leading provider of K-12 computer science curriculum in the largest school districts in the United States, Code.org also created the annual Hour of Code campaign, which has engaged more than 15% of all students in the world.

JOB SUMMARY

At Code.org, our vision is that every student in every school has the opportunity to learn computer science. To support that vision, our People Ops team works to create an inclusive environment and employee experience that lets our mission-driven team thrive. From a candidate’s first contact to an employee’s last day with us, we constantly think about what makes Code.org a great place to work and how we can make it better. Known internally as the “A-Team”, we are the folks who make sure day-to-day the org is organized, has the tools and support needed, and runs smoothly and efficiently. We strive to balance our high bar for internal customer support with sound business decisions. 

We are looking for an Administrative Assistant to join us! This is a great opportunity to work on our People Ops team across a range of responsibilities. As our ideal candidate, you build relationships easily; you are a self-starter with great problem-solving skills, impeccable judgment, and discretion; you have integrity, initiative, and good organizational skills. You should have a demonstrated ability to give attention to detail while still meeting tight deadlines and be able to prioritize work effectively in a rapidly changing environment. This is a calendar and scheduling-heavy role.


DUTIES AND RESPONSIBILITIES 

In this role, your responsibilities will fall into three main buckets: supporting three members of our executive team, and general People Operations team support. 

In this role, you will be responsible for: 

• Managing and maintaining day-to-day schedules; planning and scheduling internal and external meetings, events, and conferences for three leadership team members; coordinating travel and submitting expense reports as needed [our team is currently limiting traveling] 
• Supporting People Ops team messaging and communications, including managing the internal team intranet 
• Assisting the office & admin team with general office support, including planning org-wide meetings and events (virtual and in person)


EXPERIENCE & QUALIFICATIONS

As our ideal candidate, you have: 
• 2-4 years experience supporting leadership using sound judgment, discretion, and superior customer service skills
• Excellent written and verbal communications skills 
• Proactive problem solver with strong attention to detail
• Experience and proficiency using the Google suite, Trello, Slack, or other current tech tools; you are comfortable with complex calendaring

In addition, candidates:
• Must be a U.S. Citizen or Permanent Resident
• Must pass a pre-employment background check


WHAT IS THE INTERVIEW PROCESS LIKE?

Step 1: Informational (30 minutes) - learn more about the role and share your experience
Step 2: Interviews with several members of the P/Ops team (~ 3 hours)
*There will be a task we ask you to do in preparation for your interviews
Step 3: Final Interview + Meet & Greet with 2-3 members of the Code.org team (~1 hour)
Step 4: Reference Checks 

All interviews are currently being conducted virtually via Google Meet


TO APPLY

The initial review of applications for this position will begin on Tuesday, November 16 and preference will be given to applications submitted by this date. Our team will review all applications and if we believe your qualifications would make a great fit, we'll contact you to schedule an informational interview.

BENEFITS PACKAGE

We offer a comprehensive employee benefits package that includes:

• Competitive Salary
• Technology subsidy consistent with our Bring Your Own Device environment
• Flexible, engaging working environment
• Paid time off: 3 weeks vacation annually, sick leave, and 'winter break' office closure the two weeks that include Christmas and New Years.
• Medical, dental and vision premiums paid at 100% for FT positions and their dependents
• Option to participate in 403b retirement savings plan
• Annual professional development stipend 
• The opportunity to help students learn better and change the face of computer science

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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