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Administrative Assistant

| Seattle


Do you tell people that you’re the glue that holds things together?


Are you passionate about the details that make businesses tick? Are you calm under pressure and ready to support a leader in ecommerce?


Groupon’s mission is to become the daily habit in local commerce and fulfill our purpose of building strong communities through thriving small businesses by connecting people to a vibrant, global marketplace for local services, experiences and goods. In the process, we’re positively impacting the lives of millions of customers and merchants globally. Even with thousands of employees spread across multiple continents, we still maintain a culture that inspires innovation, rewards risk-taking and celebrates success. If you want to take more ownership of your career, then you're ready to be part of Groupon.


Our Administrative Assistants work hard to support our senior executives across the globe. Whether it's taking care of calendar management, compiling quarterly presentations, or connecting the dots between internal and external team members, our AAs are the ones behind the scenes crossing the T's and dotting the I's to ensure our clients have what they need.


As our newest Administrative Assistant, you will support VP-level business leaders in our Engineering organization, as well as a few other members of our senior staff. Your role is essential and highly visible, as you will spend your time multi-tasking and collaborating with individuals across the organization. Experience supporting multiple senior executives at the enterprise-level and/or at global companies is crucial, as you'll be taking on a broad span of responsibilities in this role.


We're a "best of both worlds" kind of company. We're big enough to have resources and scale, but small enough that a single person has a surprising amount of autonomy and can make a meaningful impact. We're curious, fun, a little intense, and kind of obsessed with helping local businesses thrive. Does that sound like a compelling place to work?


You’ll spend time on the following:

  • Managing multiple complex calendars and scheduling requirements

  • Managing of expense reports and invoice payments

  • Travel arrangement (domestic and international)

  • Tracking the completion of key deliverables and following up on outstanding items

  • Managing group logistics and event planning

  • Additional administrative work as required, including document management and coordination with other administrative staff to ensure processes run smoothly

  • Organizing and orchestrating staff/team meetings and other group events as well as proactively coordinates annual calendar

  • Participation in space administration


We’re excited about you if you have:

  • Minimum of 3 years of recent experience in an executive support role preferably within a large organization and supporting multiple executives

  • You have excellent skills in Google Suite (Docs, Calendar, Sheets, Mail) and PowerPoint

  • You have strong project management skills, and can juggle multiple priorities with ease

  • You have a high level of discretion and maturity

  • You have strong calendar management skills, including the coordination of complex executive meetings and scheduling across numerous contacts

  • You take an entrepreneurial approach to task management and take control and manage tasks independently

  • You're a self-starter

  • You have experience responding quickly to requests and adjusting schedules on the fly to accommodate executive needs

  • You love to stay busy working in a proudly diverse team environment

  • You're an effective communicator and can diffuse even high-tension situations with ease

Groupon provides a global marketplace where people can buy just about anything, anywhere, anytime. We’re enabling real-time commerce across an expanding range of categories including local businesses, travel destinations, consumer products, and live or lively events. At the same time, we are providing advertising options and tools that merchants can use to grow and manage their businesses. Culturally, we believe that great people make great companies and that starting with the customer and working backward moves us forward. Community matters to us on an internal, local and global scale—it’s fundamental to our company’s growth and to the well-being of the world at large. We also value self-awareness, candor, lunch and WiFi. If we match with you, please apply to join us.

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