Administrative Business Partner, HelloSign - Location Flexible

| Remote
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Role Description
We are looking for sharp, detail-oriented Administrative Business Partner to provide dedicated administrative assistance to CEO of HelloSign and COO of HelloSign. You will have complete ownership of the calendar, expenses and meeting agendas. You will be the go-to resource for the team on processes, procedures and help escalate urgent matters, all while keeping a good pulse on the organizations health and morale. 
You will be working in a fast-paced environment with passionate team members who are focused on quality and execution.  If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you!
Responsibilities
  • Heavy calendar management in an ever-changing, fast-paced environment
  • Ownership of various meetings, collecting and creating agendas, including note taking and time management
  • Involved project work dependent on org needs 
  • Plan and execute on-site and off-site meetings, dinners, and team events
  • Prepare monthly expense reports and handle complex travel itineraries 
  • Set up travel and accommodations for executives or visitors coming to Dropbox
  • Serve as the face of Dropbox on behalf of your leads and help them build great relationships with internal stakeholders and external contacts
Requirements
  • 5+ years experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
  • Experience with heavy calendaring for multiple principals or teams
  • Ability to juggle multiple projects and priorities at once
  • Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
  • Track record of consistently going above and beyond
  • Great communication skills and the ability to work effectively with a spectrum of personalities
  • Strong Google e-mail/calendar/doc skills, Excel, PowerPoint/Keynote 
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Passion for Dropbox and helping your leads and their teams as they scale
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Technology we use

  • Engineering
    • GolangLanguages
    • JavaLanguages
    • KotlinLanguages
    • FluxLibraries
    • jQueryLibraries
    • ReactLibraries
    • HadoopFrameworks
    • SparkFrameworks
    • TensorFlowFrameworks
    • HBaseDatabases
    • MemcachedDatabases
    • RedisDatabases

Location

*Dropbox Studios are collaborative spaces designed for teamwork and community-building. Employees will not be able to use them for solo work.

What are Dropbox Perks + Benefits

Dropbox Benefits Overview

We’re proud to offer benefits that help all Dropboxers take care of their holistic selves, so they can keep flowing at work.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Intracompany committees
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Documented equal pay policy
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Diversity manifesto
Someone's primary function is managing the company’s diversity and inclusion initiatives
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Game Room
Stocked Kitchen
Happy Hours
Recreational Clubs
Fitness Subsidies
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Time allotted for learning
Online course subscriptions available

Additional Perks + Benefits

We began a new 'Perks Allowance' in 2021 when we went Virtual First. Dropboxers are provided a generous individual allowance to spend on what perks really matter to them while at home- whether that's wellness, caregiver support, productivity, ergonomics, learning, food services, afterschool programs for kids, or something else! Read more here: https://bit.ly/3uM0gG3

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