You:

Dynamic, fast paced professional office seeks an experienced and energetic Executive Assistant. The ideal candidate thrives on challenges and seeks technology driven solutions, has previous administrative support experience at a start-up or in high tech environment, and understands the balance between the right level of focus and nimbleness for changing priorities.

As the Executive Assistant, you must be detail-oriented, a self-starter and a big picture, out of the box thinker who is able to dig into and understand the process/need behind a request or situation. You must have a comfort level of applying a high degree of independent judgment, initiative and knowledge to resolve complex challenges within the business context. You are a critical thinker and are curious. You have a proven track record of success, strong attention to detail, organization skills, excellent verbal and written communication skills, a commitment to teamwork and the ability to be ahead of the executives you support.

What we want you to do:

The overarching requirement for this role is someone who can build trust with the team and has an understanding and motivation for the importance of managing multiple competing priorities. Intelligence, grace, calm under pressure, and the ability to integrate seamlessly into the business and within the communication flows for the executives you support are all paramount.

• Handle administrative tasks of confidential nature requiring initiative and judgment on a regular basis.
• Serve as an extension of the executives you support, represent their interests inside and outside the company
• Provides project and budget coordination for long/short term projects and events.
• Extensive Calendar and Meeting Management.
• Expenses Report Management and Reconciliation.
• Compose, aggregate, edit, proofread correspondence, reports and other documents.
• PowerPoint skills for meeting preparation.
• Scheduling meetings with C-level executives. Requires building lasting relationships with other EA’s to simply get responses and calendar time.
• Booking travel, hotels, car service, expenses (Domestic and International Travel Planning).
• Taking minutes for team meetings and follow up on team action items.

Requirements:

Basic Qualifications:

• 5+ Experience supporting multiple executives and ongoing projects.
• Experience in project/event coordination.

Preferred Qualifications:

• Discretion in handling sensitive or confidential information.
• High level of proficiency with a variety of computer software applications (Outlook, Excel, PowerPoint, Salesforce and Word).
• Must be flexible, highly organized and have a proven ability to juggle multiple and competing tasks and demands, collaborating with team members and working independently.
• Strong interpersonal skills; must be able to communicate with all levels of organization.
• Detailed planning, time management and organizational skills are required
• Ability to work in a highly ambiguous environment.
• Must be able to work well under pressure while meeting deadlines.

**Apptio benefits include Company-Paid employee health, dental, vision, life, and disability insurance, Apptio stock and generous contributions to a health savings account. We also offer participation in a flexible spending account, 401k, employee stock purchase plan and other voluntary programs. At corporate office- public transportation reimbursement, free parking, free drinks & snacks.

The Company

Apptio is the business management system of record for hybrid IT. We transform the way IT runs its business and makes decisions. With our cloud-based applications, IT leaders manage, plan and optimize their technology investments across on-premises and cloud. With Apptio, IT leaders become strategic partners to the business by demonstrating value of IT investments, accelerate innovation and shift their technology investments from running the business to digital innovation. Hundreds of customers, including more than 40 percent of the Fortune 100, choose Apptio as their business system of record for hybrid IT.

Apptio Inc. is not open to 3rd party solicitation or resumes for our posted FTE positions. Resumes received from 3rd party agencies that are unsolicited will be considered complimentary.

Apptio, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Apptio, Inc. complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.