Be the right hand to your exec by creating the most possible leverage for him/her day-to-day.

Responsibilities:

• Managing, organizing, and ultimately being the gatekeeper to a very complex and demanding calendar.
• Keeping your exec on time from meeting to meeting, as well as be able to pull him as needed for specific ad-hoc requests day of.
• Fielding internal and external scheduling requests with the ability to recognize competing priorities and schedule accordingly.
• Frequently work and collaborate with the EA to the CEO and the executive support team.
• Plan and coordinate travel - air & ground transportation, hotel reservations, and itineraries.
• Plan and coordinate internal off-sites and team meetings/events.
• Understand the mechanics of how our business units and Carta operates - know who is responsible for what, which teams are in which office, who our execs and senior managers are.
• Be an advisor to your exec on how to organize the use of his/her time.
• Occasionally travel to remote offices with your exec.
• Very occasionally be available for off-hours in the earlier am/later pm for support surrounding travel, board meetings, special projects.
• Develop strong relationships both internally with other execs and peers, as well as externally with clients, board members.
• Working on special projects, presentations, and metrics for meetings and events.
• Process expense reports.

Requirements:

• Be able to accomplish tasks with a fair amount of autonomy.
• Maintain absolute confidentiality around all company information.
• Be proactive and a self-starter in identifying needs, conflicts, projects - along with the ability to make well thought out decisions in executing resolutions to them.
• Be reliable and responsive in all matters and requests.
• Be extremely organized with a strong sense of attention to detail.
• Take action versus analyzing in your decision making, but never afraid to ask for help or clarification.
• Excellent communications skills - clear & concise.
• Utilize applications such as GSuite (docs, sheets, calendar), Zoom (video conferencing), Apple Keynote, Microsoft Office (Word, Excel).
• Be adaptable and flexible for a fast paced and changing environment.
• Having a basic understanding of accounting/finance a plus.
• 3 - 5 years of experience in a similar role, 5+ preferred

Carta is creating the ownership network that maps the world's assets. Check out who we are and how we work here. At Carta we want to create an environment for Carta's owners - you - to do your best work, by offering competitive benefits and perks: We are committed to WELLNESS: - Health, dental, vision, and life insurance - Competitive PTO and unlimited sick time We are committed to INVESTING IN YOUR FUTURE: - 401k matching program We are committed to A SUPPORTIVE WORK ENVIRONMENT: - Commuter benefits - Catered lunch and unlimited snacks - Cell phone stipend We are committed to LIFELONG LEARNING: - Unlimited reimbursement for work related books - Fast paced work environment geared towards professional growth