Company Overview

Intentional Futures is 30-person innovation consultancy. We work with visionary leaders to solve hard problems that matter. Our integrated practice combines the discipline of traditional business strategy with the creativity that fuels great design.

Job Summary

We are looking for a Rockstar Executive Assistant to support the company’s CEO and President - and provide light support for our 7-person leadership team.

We are looking for someone who embraces ambiguity and loves wrestling order from chaos. We are looking for someone who anticipates the needs of employees and clients, communicates clearly, and can manage rapidly changing schedules and evolving tasks. This person will have a background of stepping in to fill any gaps that are urgently needed - they anticipate needs before they happen. This position reports to the CEO. We welcome non-traditional career paths; Intentional Futures is full of people with unique backgrounds and experiences.

As an equal opportunity employer, iF considers all applications without regard to race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class. People of color, women, and LGBTQIA+ individuals are encouraged to apply.

Responsibilities and Duties

• Provide support for iF CEO and President
  
  • Proactively manage and maintain calendars, maximizing efficiency and productivity
  • Handle complex travel logistics
  • Manage contacts and outreach for business development
  • Schedule internal and external project debriefs
  • Attend to administrative duties such as timesheets, expense reports, meeting & event coordination and personal errands for CEO and President
• Organize leadership team meetings through agenda setting and note taking
• Manage “Rhythm of Business” (annual calendar) to ensure execution of strategic initiatives
• Assist with day-to-day office management as needed (e.g., ordering lunches, light cleaning, event set-up, answering phones)
• Event support including very occasional night and weekend shifts
• Contribute to operational, process, and tool improvement discussions, assessments, and implementation

Qualifications and Skills

• Prefer Bachelor's Degree or equivalent
• 5+ years’ experience providing executive administrative support in an office environment
• Proactive: can stay 2 steps ahead of execs, anticipate needs, and self-directed/self-taught in a crunch
• Able to juggle several tasks at once, loves bringing order to chaos
• High attention to detail
• Clear communication skills, both verbal and written
• Discreet - can handle sensitive information and interactions
• Self-directed, on the lookout for new ways to advance the work of the CEO
• Professional and positive demeanor
• Growth mindset and desire to learn new things that apply to running a small business
• Expert with MS Office programs (Outlook, Word, Excel, and PowerPoint)
• Competency (or a quick learner) with Concur, Slack, Zoom, AirTable, Harvest/Forecast
• Commitment to fostering diversity, equity, and inclusion in the workplace

iF Values

Imagination - We seek out new perspectives, creative approaches, and novel solutions.

Rigor - We challenge ourselves to question, substantiate, and sweat every detail.

Teamwork - We build trust by working openly and collaboratively with clients, partners, and each other.

iF offers a benefits package that includes domestic partner benefits, parental leave, and adoption leave. iF does not offer relocation or work visa sponsorship at this time.

To learn more about iF’s portfolio, team, and values visit www.intentionalfutures.com.

If you love supporting teams tackling important problems, apply today!