We are currently seeking a self-directed individual to fill this hands-on, roll up your sleeves Executive Assistant position for our R&D team.  The ExtraHop Networks Administrative Team operates with a level of high energy, resourcefulness, initiative, creativity and a sense of humor.  In addition to the standard administrative support for executives, this team possesses sound professional judgment and maturity in order to represent the executive offices.
 

Primary Responsibilities

• Provide complex, diverse, and confidential administrative duties to support R&D and engineering executives
• Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
• Maintain executive and R&D group calendars including tracking out-of-office, PTO and team event calendars
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Independently schedule appointments and meetings based on business priorities; prepare and distribute materials to meeting participants as required; revise meetings and appointments as needed to avoid scheduling conflicts with higher priorities
• Arrange for meeting space, A/V, food, and beverages as required for department and group meetings
• Assist with catering for internal meetings, company events, lunches, socials and happy hours.  Which includes, orders, set-up, refresh for long meetings, and clean up.  Meeting room maintenance such as clean-up, refresh supplies, equipment.
• Coordinate customer visits and executive briefings
• Handle business, company, and personnel details of a highly confidential and sensitive nature, and engage with high level contacts inside and outside the company. 
• Help track department-level projects, activities and results. 
• Serve as an alternative back-up for front desk operations which include handling telephone, mail, and frequent visitors. 
• Research and make travel plans for executives comprising of air travel, hotel accommodations, ground transportation, VISA applications, and other related services. 
• Process and approve travel and expense reports for executive and the team to ensure compliance with existing company policies; noting excessive charges or possible exceptions to policy. 

Required Skills and Experience

• At least 5+ years working as an EA or as an Administrative Assistant with demonstrated increasing responsibility.
• Excellent organizational skills, time-management, and comprehensive follow-through
• Flexibility to make decisions dynamically to ensure smooth and efficient office operations
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Strong, positive, results-driven work ethic
• Flexible schedule
• Strong written and verbal communication skills
• Ability to act quickly and efficiently to accomplish a wide variety of tasks and multiple departments
• Ability to collaborate with administrative team
• Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to operate in a fast paced environment
• Expert experience in working with Gmail, Google, Google Docs and conferencing technology preferred

About ExtraHop

At ExtraHop, we create great products because we give talented employees the freedom to be intellectually curious and creative. We seek a diversity of perspectives and foster employee quirkiness and spunk to help drive innovation. Every ExtraHop employee knows that we’re all in this together and that work is an important part of life so it should be fun. A sense of humor is required here, seriously!

We are the global leader with a novel approach to Security and IT Operational Analytics. Our market opportunity is greater than $20B and our solutions span all industries. Pretty neat, huh? If you want to join a fun team that produces award-winning products that provide tremendous business value and delight customers, then ExtraHop is the company for you!

Founded by engineers, ExtraHop is a Seattle-based technology company that delivers elegant solutions for the tech industry’s most challenging problems. 

As a privately held fast-growing technology leader in the $20B IT operations management space, ExtraHop Networks is positioned to be the next great systems company. We are known as innovators who take a smart, creative approach to solving problems. Our ExtraHop team and product line have received many awards, including wins in multiple categories of Best of Interop, a Gold Medal prize in Puget Sound Business Journal’s annual list of Washington’s Best Workplaces, and several Gold Stevie American Business Awards.

ExtraHop is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin or any other characteristic protected under federal, state, or applicable local law