Smartsheet is looking for a Facilities Coordinator to support the growing needs of our Bellevue offices. The successful candidate must be well organized and embrace the opportunity of supporting diverse people and teams. This position requires the ability to remain flexible, proactive, resourceful and efficient while maintaining a high level of attention to detail. Smartsheet is a fast-growing, award-winning Collaborative Work Management SaaS company. This position reports to the Facilities Manager located at our headquarters in Bellevue, WA.

Responsibilities:

• Proactively support facility matters including responding to employee requests and reporting facility issues to building management
• Conduct daily walkthroughs of facilities to intake and effectively resolve issues, and form maintenance plans
• Support and coordinate facility projects including new build outs, repairs, and improvements to existing space
• Manage and maintain office seating charts, partnering with the IT team on employee workstation setup and decommissioning
• Critically analyze space planning needs and recommend solutions
• Plan, coordinate and execute office moves, providing an excellent employee experience
• Maintain a high-level of organization and cleanliness in kitchens and storage areas
• Develop strong relationships with office vendors, including frequent check-ins, to achieve successful and reliable partnerships (food and beverage, janitorial, day porters)
• Assist in planning and supporting various office events
• Partner with IT, Office Operations, and HR teams to deliver a world-class employee experience
• Maintain timely, positive and professional communication with employees at all times
• Provide additional support within Facilities team as needed
• Provide occasional coverage for reception during breaks, lunches and as otherwise scheduled, including PTO

Requirements:

• 1+ years of relevant experience in a Facility Coordinator or similar role
• Proficiency with Google Mail and Calendar
• Familiarity with Google Drive, Docs and Slides
• Ability to identify and resolve problems in a timely manner, gather and analyze information skillfully
• Exceptional organization, communication skills, attention to detail, and follow through
• Demonstrated and effective interpersonal skills, including the ability to interact with individuals inside and outside Smartsheet in a way consistent with our values and commitment to service
• Strong ability to prioritize, and to follow through on issues in a timely manner
• Ability to work independently, and demonstrate good personal judgment
• Comfortable with shifting priorities and frequent change
• Able to lift up to 50 pounds
• Ability to move throughout the facilities (standing, walking, kneeling, bending) for extended periods of time

About Smartsheet

Founded in Bellevue, WA in 2005, Smartsheet is a high-growth cloud-based (SaaS) work management platform that empowers collaboration, drives better decision making, and accelerates innovation. Smartsheet is designed to unleash the benefits of greater work agility and collaboration by providing a powerful platform for organizations to plan, track, automate, and report on work. Smartsheet empowers teams to execute with speed and accountability — and make better decisions, faster.

Our Culture

Smartsheet is a place where people love what they do and are empowered to do their best work every day. We support one another and achieve our goals as a team, not as individuals. Each person, at every level, gets to have an impact.

Our Values

Honest: Be truthful and do what is right

Authentic: Be real and challenge directly

Driven: Operate with urgency and focus on results

Innovative: Develop new ideas and think creatively

Effective: Deliver quality

Supportive: Be kind and help each other succeed

Smartsheet is an Equal Opportunity Employer. Individuals seeking employment at Smartsheet are considered without regard to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.