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Office Manager

| Seattle

Xinova is looking for a self-starter and eager collaborator to be our next Office Manager. This is a position that support several parts of the business, including the daily office operations, providing calendar support to the team, working with a variety of vendors, and planning company events.

If you're eager to learn and grow with a startup, we'd love to hear from you!

The Opportunity

The Office Manager role supports an exciting variety of functions at Xinova:

Office Management

  • Manages and reports on the company’s facilities and food budget items, rolling up Operations
  • Manages office supply inventory
  • Works with vendors and services such as building management, cleaning services, plant management, fruit delivery, and shredding services; manages relationships
  • Manages incoming and outgoing domestic and international shipping
  • Manages and tracks office programs
  • Manages general office organization: key access cards, office presentation, greets guests, etc.
  • Collaborates with Finance Team to connect them with vendors and for expense reporting purposes

Health and Safety

  • Owns Health & Safety program and all related Initiatives
  • Responsible for driving any office health & safety related training, program on a global level
  • Maintains and updates health & safety office Information

Calendaring and Coordination

  • Work with the Talent Acquisition team to schedule manager phone screens and interviews.
  • Communicate with both candidates and interviewers to ensure that interviews are on track.
  • Greets candidates and provides office tours
  • Partners with HR on new hire onboarding

Event Planning

  • Collaborate with others in the company to plan and manage company events

What we're looking for:


  • High School Diploma or GED required
  • 2-3 years’ experience in an office administration role or training in such a role is preferred

Knowledge, Skills, and Traits

  • Ability to work across a variety of time zones, this is a global role in a global company!
  • Critical thinking skills
  • Ability to adapt communication style based on the parties involved in the discussion
  • Strong time management, attention to detail, and organizational skills with the ability to prioritize a high-volume workload effectively and independently
  • A self-starter who is motivated by discovering "what's next"
  • Proficiency in a variety of software, including the Microsoft Office Suite 

About Us:
Xinova is a collective of 12,000 innovators dedicated to turning big problems into bigger solutions. We work with large companies like Pepsi and Honda to help them solve their largest research and product development challenges. 

At the core, we believe problems are a good thing. Our global network of innovators wake up every day believing that each problem is an opportunity to find a solution or application you never thought of. If that's you too, we’d love to have you join us! 

The company is headquartered in Seattle with staff located in Beijing, Bangalore, Helsinki, Israel, Seoul, Singapore, Sydney, Tokyo and Vienna. www.xinova.com

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ReactLibraries
    • ReduxLibraries
    • PostgreSQLDatabases
    • MixpanelAnalytics
    • SegmentAnalytics
    • StitchData Analytics
    • SiSenseAnalytics
    • Google BigQuery Analytics
    • R languageAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • PrincipleDesign
    • FramerXDesign
    • TrelloManagement
    • WordpressCMS
    • MailChimpEmail
    • IntercomEmail


Pioneer Square has a wonderful, emerging startup scene. We're easily accessible whether you live in Seattle, on the eastside or Bainbridge Island.

An Insider's view of Xinova

What's something quirky about your company?

We have a number of non-official staff organized ‘clubs’! Whether you’re an avid reader, someone with musical talent, dungeon master or pool shark; you can probably find a group that shares your interests. My favorite is our trivia nights! I love learning about all the random knowledge my coworkers hold in their heads, and it’s great when we win!


Project Manager

How would you describe the company’s work-life balance?

Self-guided supported by constant communication. Each person is trusted out of the gate to manage their time in a way that ensures they meet their expectations, w/o making assumptions as to what productivity looks like for each person. This enables work & personal life to ebb & flow naturally rather than as completely separate lifestyles.


Public Relations and Marketing Manager

What are Xinova Perks + Benefits

Xinova Benefits Overview

-Comprehensive health benefits
-Unlimited PTO
-401K matching
-Transportation stipend
-Performance bonus
-Employee equity

Eat lunch together
Daily stand up
Open door policy
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Xinova employees can contribute up to $2,700 annually to their FSA.
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
We offer a 401K through Fidelity.
401(K) Matching
4% match
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 8 weeks of parental leave for the primary caretaker. Xinova also provides 4 weeks of leave for the secondary caretaker.
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
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