Senior Executive Assistant to the Chief Technology Officer at Flexport

| Bellevue
Sorry, this job was removed at 11:35 a.m. (PST) on Wednesday, October 27, 2021
Find out who's hiring in Seattle.
See all Operations jobs in Seattle
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

The Opportunity: 

We're looking for a Senior Executive Assistant to support our CTO in our Bellevue office. Flexport continues to experience dramatic growth in all of our teams. You will be responsible for all aspects of the CTO’s needs, from complex tactical administrative duties to organizational strategic initiatives. 

You will manage complicated internal and external meetings and domestic and global travel schedules. You’ll also lead the efforts to document all key processes and maintain a highly organized and effective internal wiki space (Confluence) for the entire organization. This role will be expected to identify and implement solutions, support and resolve administrative problems by coordinating preparation of reports, helping to identify and implement solutions, and lead projects from end to end. You’ll also ensure that information flows across the organization. You have a genuine interest in immersing yourself fully and learning all aspects of your executive’s business. 

You will:
  • Own the CTO calendar, including managing complicated internal and external meetings and domestic and global travel schedules
  • Act as the primary facilitator for internal and external individuals on matters pertaining to CTO access and the Technology organization
  • Be the team expert and go-to resource for general requests and questions; you are the keeper of all team resources for the Technology organization
  • Facilitate team meetings and events as needed, including setting up meeting spaces, office logistics, taking notes, and following up on action items
  • Ensure information flows across the organization, supporting team growth and strategic programs led by the Office of the CTO 
  • Handle confidential and non-routine information and facilitate communication between appropriate departments
  • Complete expense reports per policy and executive requests
  • Conserve the team's time by reading, researching, and routing correspondence; drafting emails, letters and documents; collecting and analyzing information; initiating telecommunications; and assisting with presentations
  • Assist with procurement and vendor management needs as they arise 
  • Be unafraid to offer suggestions and make improvements to processes;
  • Prioritize conflicting needs with little to no guidance and keep leadership informed of short and long-term responsibilities and commitments;
  • Lead projects from start to finish;
  • Observe workplace dynamics and keep leaders updated on what is occurring in the environment;
  • Act as a role model and provide leadership and inspiration for aspiring administrative staff
You should have:
  • BA / BS degree and 6+ years of Executive support;
  • A strong attention to detail. Being right the first time matters a lot to us;
  • Strong written and verbal communication skills and proven ability to interact with internal and external partners;
  • A high level of discretion needed to maintain confidentiality and protect operations
  • Grace and patience under pressure, and the ability to go with the flow amidst ever-changing needs and priorities;
  • Superior organizational skills and great follow through on tasks;
  • A problem-solver mentality with a genuine interest in learning by helping;
  • The availability to deliver quickly, across global time zones, in multiple languages, and from locations all over the world. We need you not only to keep the trains running on time, but to speed them up;
  • The ability to be an efficient self-starter and decision-maker that can act on instinct;
  • Experience with both Google and Microsoft Office productivity suites, as well as other electronic communications;
  • You have the ability to travel occasionally as needed (less than 5% of the time)
Read Full Job Description
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

Location

Our office is right in the heart of historic Seattle, steps from Pike Place Market and surrounded by food, music, art, and ocean and mountain views.

An Insider's view of Flexport

What’s the vibe like in the office?

The Seattle office is incredibly collaborative, fun, and full of energy. Whether it’s spinning a prize wheel for birthday gifts or having offsite events on a boat, our office always finds ways to come together and appreciate one another for the work that we do.

Dylan

Data Operations Associate

What projects are you most excited about?

I’m excited to be working on improving the performance of our teams using data-driven analysis. Combining what I already know about data with everything I still have to learn about operations will be a great challenge that I'm ready to take on!

Seema

Data Operations Associate

What makes someone successful on your team?

Knowing how to be a team player. At Flexport, you can't grow the business alone. That means dropping what you’re doing to help the person next to you, dive head first into a problem, and take initiative when you see a gap. The people on our teams come from a diverse pool of work experience, so there's always someone who can offer their expertise.

Cayla

Global Operations Manager

How do your team's ideas influence the company's direction?

Flexport is customer-obsessed, and thus our direction must be influenced by the ever-changing needs of our clients. Our teams collaborate closely with our clients to learn what truly impacts their supply chains, and it's our responsibility to unlock and create value by funneling those insights into our own work and throughout the rest of Flexport.

Pete

Senior Global Operations Manager

How does the company support your career growth?

The opportunities to grow your career at Flexport are vast. Expansions globally and domestically provide you the ability to master your work, but also expand your day to day and round out your experience. In addition, weekly meetings with your manager provide you the opportunity to state your career goals and discuss ways to achieve them.

Aaron

Global Operations Associate

What are Flexport Perks + Benefits

Flexport Benefits Overview

Flexport is an employee forward company. We know that life comes first and want you to take the time you need with our flexible paid time off program. We offer 100% covered health, vision, and dental insurance, 401K, performance bonuses, stock with a 10-year tax option, commuter benefits, a generous maternity (18 weeks with a phase back program that offers reduced hours and flexible schedule during their first month back) and paternity leave (8 weeks), free lunch and snacks, dog-friendly offices, pay equity, career advancement, and more.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Diversity manifesto
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program

Additional Perks + Benefits

We're proud that we collectively speak over 40 languages and live on 3 continents. We strive to create a workplace where candidates, employees, and all community members within Flexport’s ecosystem of connected organizations are encouraged to share their stories, celebrate their cultures, and learn from one another. Joining Flexport means joining a truly global community.

More Jobs at Flexport82 open jobs
All Jobs
Data + Analytics
Design + UX
Dev + Engineer
HR + Recruiting
Internships
Legal
Marketing
Operations
Product
Project Mgmt
Sales
Developer
new
Bellevue
Developer
new
Bellevue
Developer
new
Bellevue
Data + Analytics
new
Bellevue
Project Mgmt
new
Bellevue
Marketing
new
Bellevue
Developer
new
Bellevue
Operations
new
Bellevue
HR + Recruiting
new
Bellevue
HR + Recruiting
new
Bellevue
Project Mgmt
new
Bellevue
Design + UX
new
Bellevue
HR + Recruiting
new
Seattle
Developer
new
Bellevue
HR + Recruiting
new
Bellevue
HR + Recruiting
new
Bellevue
Project Mgmt
new
Bellevue
HR + Recruiting
new
Bellevue
Design + UX
new
Bellevue
HR + Recruiting
new
Bellevue
HR + Recruiting
new
Bellevue
Developer
new
Bellevue
Developer
new
Bellevue
HR + Recruiting
new
Bellevue
HR + Recruiting
new
Bellevue
HR + Recruiting
new
Bellevue
Marketing
new
Bellevue
Operations
new
Seattle
HR + Recruiting
new
Bellevue
Product
new
Bellevue
Project Mgmt
new
Bellevue
Developer
new
Bellevue
Operations
new
Bellevue
Data + Analytics
new
Bellevue
Developer
new
Bellevue
Data + Analytics
new
Bellevue
Data + Analytics
new
Bellevue
Design + UX
new
Bellevue
Developer
new
Bellevue
Developer
new
Bellevue
Sales
new
Bellevue
Project Mgmt
new
Bellevue
Data + Analytics
new
Bellevue
Data + Analytics
new
Bellevue
Data + Analytics
new
Bellevue
Marketing
new
Bellevue
Developer
new
Bellevue
Data + Analytics
new
Bellevue
Data + Analytics
new
Bellevue
HR + Recruiting
new
Bellevue
Developer
new
Bellevue
Data + Analytics
new
Bellevue
Data + Analytics
new
Bellevue
Marketing
new
Bellevue
Operations
new
Bellevue
HR + Recruiting
new
Seattle
HR + Recruiting
new
Bellevue
Data + Analytics
new
Bellevue
Marketing
new
Bellevue
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.
Save jobView Flexport's full profileSee more Flexport jobs