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Team Administrator

| Seattle
Team Administrator
Downtown Seattle 
 
  • Join the small, passionate team driving the implementation of Xealth SaaS solutions
  • Revolutionize healthcare for everyone as we integrated Xealth into Enterprise Health Systems nationwide
  • Enjoy the view from our fantastic offices in downtown Seattle
Xealth, Seattle's most exciting healthcare startup, is growing!
 
We created Xealth with the mission to improve physician efficiency and patient outcomes. We do this by enabling doctors to order the right digital health solutions for the patient directly from their existing interfaces. Incubated at Providence, we’re disrupting healthcare from the inside, and are proud to be changing lives through technology. 
 
We’re looking for an energetic, personable, and highly organized team & office admin to join our growing team. You will support logistical and administrative tasks for multiple departments and liaise with our vendors and suppliers to ensure everything runs smoothly. With your keen eye for attention and excellent problem-solving skills, you will support daily operations and develop processes to enhance overall efficiency. You will help orchestrate Xealth's customer user groups, working across multiple departments to effectively track and maintain data. You will plan and orchestrate company outings and social events and help where necessary with swag ordering and tradeshow preparation. This role has the opportunity to learn many parts of the business, whether it be product, marketing, finance or other, with the ability to grow as the company scales.
 
Duties:
 
  • Provide the best first impression for each office visitor
  • Manage the office ambience, to include inventory of office supplies, snacks, and furniture
  • Serve as the key point of contact for office vendors
  • Compile sales reports and make updates using our CRM (Salesforce)
  • Assist with planning and executing customer user forums
  • Assist with expense report processing for office staff
  • Assist with expense report prep for executive staff
  • Assist Director of Finance with basic accounting
  • Assist with HR tasks, to include scheduling of candidates and new employee onboarding
  • Assist with and/or manage event planning for employee and public events
  • Assist with procuring swag and tchotchkes for events & giveaways
  • Other interesting tasks as needed
 
Skills and Qualifications:
 
  • Adept with Google Suite
  • Familiarity with MacOS, Confluence/Wiki, O365, or ability to learn technology (self-taught, fast paced) 
  • Experience in office/project management or a related team administrative role - ideally at a startup, or in a small company environment
  • Excellent communication skills
  • A bachelor’s degree in Business, Journalism, English, or related field (or relative work experience)
 
Bonus Points:
 
  • Experience with Salesforce, or other CRMs
  • A background or interest in health, biotech, business, technology, startups, or anything related
  • A penchant for playing with office puppies
 
About Xealth: 
 
"Xealth will dramatically improve the connection between patients and clinicians." 
- Rod Hochman, MD, President & CEO, Providence St. Joseph Hospital 
 
Xealth enables healthcare teams to order digital content, services, and OTC items as easily as they do medications. Patients can then access these digital health prescriptions from the provider's portal, so that they can actively manage their health - improving both client care, and the doctor-client relationship. 
 
Xealth spun out of Providence St. Joseph's Digital Integration Group and raised $19.5 million to date, including a series-A in March 2019. Based in Seattle, the company was founded by the team of serial entrepreneurs behind Swype, an innovative keyboard that reach over 1 billion users, and Boost Mobile, now a Sprint service generating over $5 billion in revenue. 
 
Learn more about us at www.xealth.com
 
Cool benefits: Monthly happy hour, on-site gym access, tenant only rooftop deck/lounge area at Smith Tower, free ORCA pass, paid short term disability plans.
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • SqlLanguages
    • TypescriptLanguages
    • iOSLanguages
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • ExpressFrameworks
    • Node.jsFrameworks
    • MongoDBDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • InVisionDesign
    • ConfluenceManagement
    • JIRAManagement
    • Google SuiteManagement
    • SalesforceCRM
    • MailgunEmail

Location

We are in the historic Smith Tower in Pioneer Square, we are surrounded by great restaurants, Puget Sound views & great access to public transit.

An Insider's view of Xealth

What are some social events your company does?

Monthly happy hour at the top of the Smith Tower - Observatory Bar. Great views, great drinks and great people!

Leslie

Director, Finance & Admin

How does the company support your career growth?

As a start-up there is opportunity to dive in to many areas that I am interested in. I am taking a company paid HL7 course to expand my knowledge of V.2, CCDA, FHIR. Then I'm able to apply these skills daily to integration related projects. Its very motivating to be a part of team that encourages employees to pursue their interests and aptitude.

Erica

Integration Solutions Architect

What are Xealth Perks + Benefits

Xealth Benefits Overview

We’re improving healthcare for everyone, by enabling doctors and patients to easily access digital content and services that’s relevant, timely, and targeted. Incubated at Providence, we’re disrupting healthcare from the inside and are on a mission to change lives through technology.

We’re still small, but have recently closed a major funding round and are growing the engineering teams at every level. We build web applications on the MERN stack, develop custom recommendation engines, and integrate tightly into 3rd party EMR and practice management systems. We run a cloud-based platform, and offer the unique opportunity to develop your skills in a wide array of modern web technologies.

Full benefits, generous options, flexible work hours and a generous and flexible vacation/PTO policy.

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Free access to the Smith Tower gym and facilities
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Xealth has a paid and leave policy that realizes the importance of welcoming a new baby into your home!
Flexible Work Schedule
Xealth offers a flexible schedule outside of core hours (9 a.m.- 5 p.m.) depending on your team, as well as the options to work remotely at your manager's discretion.
Remote Work Program
Xealth lets employees work remotely at their manager's discretion as well as "work from home" days
Family Medical Leave
Xealth offers a generous leave program that meets the evolving needs of today's families: be it welcoming a new baby, taking care of loved ones or yourself.
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Xealth offers all employees paid time off to observe all major holidays. Our employee handbook includes the calendar days that Xealth is officially closed.
Paid Sick Days
Xealth offers paid sick days off for all employees
Perks & Discounts
Casual Dress
Xealth encourages a casual dress code and someone in the office is usually wearing one of our t-shirts!
Commuter Benefits
Besides easy access to public transportation at our Smith Tower HQ, we are walking distance from the ferry, Sounder, light rail and multiple bus routes. ORCA cards too!
Company Outings
Xealth hosts multiple gatherings for friends and family along with co-workers. From a fun summer picnic, open houses and holiday parties Xealth'ers enjoy getting together!
Game Room
From the pingpong table and video game machine to monthly game nights Xealth makes sure there's time for fun!
Stocked Kitchen
Wide variety of snacks, wide variety of sparkling waterst, iced tea and freshly brewed Stumptown Coffee.
Happy Hours
Once a month hosted Happy Hour at the historic Observatory Bar at the top of the Smith Tower
Professional Development Benefits
Job Training & Conferences
Xealth encourages employees to grow in their career: providing access to educational opportunities, speakers bureau and conferences at team lead's discretion.
Diversity Program
Xealth is committed to creating a diverse, welcoming and inclusive workplace for all employees and our clients.
Lunch and learns
Acme Co. hosts lunch and learn meetings on occasion.
Cross functional training encouraged
Promote from within
Time allotted for learning
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