At Code.org, our vision is that every student in every school has the opportunity to learn computer science. To support that vision, our Finance and Operations team works to create an employee experience that lets our mission-driven team thrive. We are looking for an Office & Finance Coordinator to join our team! 

Code.org thrives in our mission-driven culture and this person will be at the center helping us ensure our office is a warm, inviting, and creative environment for our in-office and remote employees. As the Office & Finance Coordinator, you will partner with our Business Operations Manager and members of the Finance team to support our facilitates / inventory management, bookkeeping and will be the go-to person for anything office-related, helping ensure our Seattle office runs smoothly! This is a terrific opportunity for the right candidate, with responsibility and insight into the successful operation of an internationally ­recognized non­-profit experiencing incredible growth with a hybrid team! 

This position will require an average of 2 days per week of in-person time to support our hybrid office, with about 30% of our staff based in Seattle and 70% remote. We offer a flexible work schedule and the in-person days of week/hours are flexible.

WHAT YOU’LL DO

• Ensure the smooth day-to-day running of the Seattle office, including management of office supplies, IT systems, vendor relationships, and liaison with the building management team.
• Work with a customer service mindset to ensure world-class standards and service levels for all employees company-wide
• Handle inventory management: procurement, inventory, and shipments of educational supplies for our education workshops and the Code. org-branded gear storefront through third-party vendors
• Providing general administrative and project support to the wider Finance team including month-end close tasks, accounts payable vendor setup and invoices, monthly reconciliation for travel spend, and supporting annual audits and tax filings.
• Support the Business Operations Manager to develop and manage initiatives, processes, tools, and policies related to workplace operations and programs, including operations related to our new hybrid work strategy.
• Learning how to work as part of the Accounting team to compile and analyze data, track information, and support the company or clients
• Support Finance, IT, Operations, and People Ops Team initiatives as they arise from time to time
• Working from the our Seattle office ~ 2 days per week (full vaccination required per our internal policy)

As our ideal candidate, you:

• Are experienced and proficient at using Google Suite, Trello, Slack, or other current tech tools
• Are a great communicator with skills and experience interfacing with all levels of an organization
• Are self-motivated, action-oriented, and eager to learn - you are constantly looking for opportunities to improve your craft and are receptive to feedback
• Are detail-oriented with strong follow-up and follow-through skills
• Have a proven track record to juggle and prioritize multiple time-sensitive tasks

We prefer candidates who also:

• Are knowledgeable of GAAP, accrual accounting, and financial statements or a strong interest in learning these
• Strive to improve efficiencies and iterate on processes
• Are passionate about Business Operations and Finance, and want to grow your career in this field
• Are proficient at using Quickbooks
• Have 1+ years of experience as an Office Coordinator, Administrative Assistant, or similar role
• Have 2+ years of bookkeeping and processing accounts payable preferred or a degree in Accounting or Finance

What does the interview process look like?

Step 1: Informational Interview - learn more about the role and share your experience

Step 2: Interviews with several members of the Finance and Operations team

Step 3: Final Interview + Meet & Greet with 2-3 members of the Code.org team

Step 4: Reference Checks

BENEFITS PACKAGE

We offer a comprehensive employee benefits package that includes:

• Competitive Salary

• Technology subsidy consistent with our Bring Your Own Device environment

• Flexible, engaging working environment

• Paid time off: 3 weeks vacation annually, sick leave, and 'winter break' office closure the two weeks that include Christmas and New Years.

• Medical, dental and vision premiums paid at 100% for FT positions and their dependents

• Option to participate in 403b retirement savings plan

• Annual professional development stipend 

• The opportunity to help students learn better and change the face of computer science

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation