At Navigating Cancer, our mission is to improve the lives of cancer patients and those who care for them. We enable oncology clinics to provide personalized, efficient care to every patient by providing relevant educational materials, giving the whole care team visibility to patient issues and needs, and delivering useful insights so that care teams can identify and resolve gaps in care. Through our platform, patients receive a holistic service offering to support their individual goals and needs.

Job Summary:

As our Executive Administrator | Office Manager, you will be responsible for supporting executives within the organization & managing the physical office space. You must be exceedingly well organized and able to operate independently. This is a key position that requires the ability to remain flexible, proactive, resourceful and efficient while maintaining a high level of confidentiality. 

Responsibilities:

Office Management:

• Maintaining the office space/suite including: supplies (office & kitchen), key cards, working with building management. etc.
• Help with in-person & remote employee requests. 
• Coordinating all breakfast, lunch and snack ordering for the office, specific meetings and team events. Passionate about all things food is a plus!
• Credit card reconciliation for Executives, Office & all company subscriptions through Expensify. 
• Organization and scanning of mail. 
• Special projects as needed 

Executive Administrator:

• Must be passionate about calendaring meetings! Own & maintain Executive’s calendars, including corresponding to set dates/times for meetings. 
• Organizing company & departmental meetings, including scheduling, sending reminders, and organizing catering when necessary
• Creating powerpoint & google slides for company, board meetings, etc. 
• Event planning & management - coordinate executive, team & employee meetings.
• Maintaining corporate files & owning Docusign responsibilities
• Working with the Board of Directors & their assistants to schedule meetings. 

Qualifications & Requirements:

• Must be able to work a minimum of 3 days per week in the downtown Seattle office. ( Perks include free lunch, fully stocked kitchen and paid parking)
• Ability to work independently with minimal supervision using strong judgment and decision making skills.
• Self-motivated to follow processes and complete tasks.
• Highly organized and able to multitask, with great attention to detail. 
• Strong interpersonal and communication skills 
• Ability to manage & be discrete to varying levels/types of information.
• Rockstar Powerpoint skills are needed. Along with strong knowledge of the Microsoft & Google Suites.
• 3-5 years of experience in a role similar to this one.

Why work here?

We support thousands of healthcare professionals and tens of thousands of cancer patients every day. We help cancer patients get better care—and consider this a valuable and meaningful reason to come to work everyday. You get to work with leading technology, wear many hats, and contribute every day to our business success! Join us to help us grow and establish ourselves as a world-class business. We are lean, agile, and lightweight. We believe in each other, believe in our work, and have fun along the way.

This position is located in the downtown Seattle corporate office.

We offer competitive compensation, benefits and a fantastic work environment:

Base pay range: $42,000/yr - $88,000/yr + 10% Corporate Bonus 

- Employer subsidized medical, dental and vision 

- 401K + ROTH option

- Generous employee stock option plan

- Flexible PTO Policy

- Bi-Annual Hackathons

- Educational stipend

Our Values:

Work with Purpose. Work together to improve the lives of cancer patients. Collaborate with team members, have passion, enthusiasm and mission for the work that we do.

Act with Integrity. Communicate openly, be honest, follow through.

Be Agile. Discover creative solutions, welcome change. Adapt and pursue continuous improvement.

Seek Simplicity. Reduce complexity for our customers and patients. Simplify our products, our processes and our messages.

Strive for Growth. Constantly strive to achieve personal, professional, and company goals. Continuous reflection, learning and achievement.