Executive Assistant - Contract to Hire
Icertis, the leading enterprise contract management platform in the cloud, solves the hardest contract management problems on the easiest to use platform. With Icertis, companies accelerate their business by increasing contract velocity, protect against risk by ensuring regulatory and policy compliance, and optimize their commercial relationships by maximizing revenue and reducing costs. The AI-infused Icertis Contract Management (ICM) platform is used by companies like 3M, Airbus, Cognizant, Daimler, Microsoft and Sanofi to manage 5.7 million contracts in 40+ languages across 90+ countries.
·Manage complex calendars and scheduling requirements ; arranging appointments, meetings, conference calls, etc., including conflicts, determine purpose and priorities, recurring meeting rationalization, management of the daily and weekly schedules.
·Track deliverables to completion and follow up on outstanding items
·Act as a liaison for direct reports
·Coordinate complex travel itineraries
·Maintain and file the monthly expense reports
·Participate in the staff meetings, collect action items and follow though for completion
·Maintain and process multi-currency expense reports accurately and in a timely manner
·Drive key team activities and group logistics. Help plan events/off sites for the company
·Manage Visa and Passport processing for executives
·Identify areas of improvements and act as a change agent, engaging and working cross-functionally.
·Manage and coordinate meetings/calls with external customers/partners and their Executive Assistants
·Special projects handling, examples are Org charts, handling confidential and non-routine information with sensitivity
·Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
·Minimum of 5 years’ experience assisting at the executive level in a fast-paced environment
·Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and SharePoint ,Skype and Teams
·Experience with domestic and international travel coordination
·Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
·Ability to utilize sound business judgment
·Ability to coordinate, collate and present different operational metrics
· Grace under pressure, and the ability to switch gears at a moment’s notice
·Exceptional written, verbal, and interpersonal communication skills
·Exceptional planning, time management, and organizational skills
·Experience with expense reporting and travel management tools is a plus
·Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
·High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
·Positive, proactive, and able to have fun at work and help others do the same
Icertis is not open to 3rd party solicitation or resumes for our posted FTE positions. Resumes received from 3rd party agencies that are unsolicited will be considered complimentary.
Icertis, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Icertis, Inc. complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
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