Company Overview

Intentional Futures is an innovation studio. We work with visionary leaders to solve hard problems that matter. Our integrated practice combines the discipline of traditional business strategy with the creativity that fuels great design.

Job Summary

We are looking for an Executive Assistant to support the company’s CEO and provide light support for our 7-person leadership team.

A successful Executive Assistant anticipates the needs of employees and clients, communicates clearly, and can manage rapidly changing schedules and evolving tasks. This position reports to the Finance and Operations Manager. We welcome non-traditional career paths; Intentional Futures is full of people with unique backgrounds and experiences.

As an equal opportunity employer, iF considers all applications without regard to race, color, religion, gender identity or expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class. People of color, women, and LGBTQIA+ individuals are encouraged to apply.

Responsibilities and Duties

• Provide support for iF CEO
  • Proactively manage and maintain CEO calendar, maximizing efficiency and productivity
  • Handle complex travel logistics
  • Manage contacts and outreach for business development
  • Schedule internal and external project debriefs
  • Attend to administrative duties such as timesheets, expense reports, meeting & event coordination and personal errands for CEO
• Organize leadership team meetings through agenda setting and note taking
• Manage “Rhythm of Business” (annual calendar) to ensure execution of strategic initiatives
• Assist with day-to-day office management as needed (e.g., ordering lunches, light cleaning, event set-up, answering phones)

Qualifications and Skills

• 5+ years’ experience providing executive administrative support in an office environment
• Proactive: can stay 2 steps ahead of execs and anticipate needs
• High attention to detail
• Clear communication skills, both verbal and written
• Discreet - can handle sensitive information and interactions
• Comfortable interacting with individuals of all professional levels
• Self-directed, on the lookout for new ways to advance the work of the CEO
• Expert with MS Office programs (Outlook, Word, Excel, and PowerPoint)
• Competency (or a quick learner) with Concur, Slack, Zoom, AirTable, Harvest/Forecast

iF Values

Imagination - We seek out new perspectives, creative approaches, and novel solutions.

Rigor - We challenge ourselves to question, substantiate, and sweat every detail.

Teamwork - We build trust by working openly and collaboratively with clients, partners, and each other.

iF offers a benefits package that includes domestic partner benefits, parental leave, and adoption leave. iF does not offer relocation or work visa sponsorship at this time.

If you love supporting teams tackling important problems, apply today.

This job posting will close on May 19, 2019.