Executive Assistant

| Seattle
Chef Software is the industry leader in IT automation and DevOps solutions. We are a dynamic and rapidly growing software company with a strong sense of dedication to our customers and the Chef community. We work hard but try not to take ourselves too seriously. This is a very collaborative and inclusive work environment where individuals strong on aptitude and attitude will have an opportunity to grow their professional careers through working with some of the most advanced technology and talented developers in the business. We provide competitive compensation, generous benefits, and a professional yet relaxed atmosphere.
At Chef, we develop the world's best products for managing applications and infrastructure at scale, and we deploy them against real problems in all kinds of industries. We’re writing the rules of the cloud -- rules the world’s top engineers live, breathe and contribute to. Our platform is used to enable hundreds of millions of people around the world to chat, fly, present, bank, game, shop, and learn. Chances are the web applications you use everyday have infrastructure built, deployed, secured and managed with our code.
Chef Software is searching for an Executive Assistant to work with the CFO, CMO and one additional executive. This poised and polished Executive Assistant practices outstanding effective communications, unquestionable discretion and confidentiality. They exert independent judgment in the planning, prioritization, and execution of strategic projects, tasks, demands, and assignments that support both internal and external stakeholders.
Who You Are:
You demonstrate strong leadership acumen, have a collaborative work style, are exceptionally well organized, and effectively multi-task and prioritize in a rapidly changing business environment. You will use your communication skills extensively to maintain relationships and facilitate difficult decisions both verbally and in writing. You are proficient and poised in a fast paced high demand organization, operate with impeccable professional finesse, flawless accuracy, and drive to innovative results through complex problem-solving skills.
The position is based in our Seattle HQ and you will be expected to work from the office location.
Duties and Responsibilities:

Organizational Impact

  • Provides Executive Assistant support to the CFO, CMO and one additional executive.
  • Makes high-level contacts of a sensitive nature inside and outside the company and handles information of a highly confidential and critical nature.
  • Collects and prepares essential information to be used in projects, tasks, and daily assignments for use in discussions/meetings of internal executive leaders and their staff and key external stakeholders.
  • Uses discretion to make decisions on projects and programs that support the CFO, CMO and one additional executive and ensures projects and programs required for the CFO, CMO and one additional executive's success are driven to completion.
  • Leads projects on behalf of the CFO, CMO and one additional executive, including leadership team events and agendas; long-term executive calendar planning; and strategic planning.
  • Master of time management to drive executive effectiveness. Seeks and uses understanding of Executive priorities to maximize time spent. Regularly defrags executive calendars to ensure the CFO, CMO and one additional executive’s time is focused on the highest priorities, including time for strategy and thinking.

Innovation and Complexity

  • Works on complex problems of a diverse scope where analysis of data requires evaluation of alternate solutions.
  • Addresses potential problem areas for the CFO, CMO and one additional executive in advance, including working across functions to ensure important stakeholders are involved in the right decisions and discussions.
  • Exercises impeccable judgment in selecting methods and techniques for obtaining solutions.

Communication and Influence

  • Builds strong relationships up, across and downward in the organization.
  • Reacts quickly with change and supports others through change management initiatives.

General Administrative

  • Daily advanced calendaring, meeting preparations, and assisting the CFO, CMO and one additional executive by anticipating their day (meeting agendas, conference/video call meeting setups, etc).
  • Effective business communications with other Senior Executives, other external C-Level Executives, and their Executive Assistants.
  • Complex arrangement and coordination of national and international travel schedules and trip logistics.
  • Financial Management: opening finance and legal tickets, tracking expenditures and overall budget maintenance in partnership with the Finance team.
  • Triaging Requests: request screening, acknowledgment, routing, via email and phone and other communication means (Slack, text, etc.) all the way from beginning to request completion.
  • Overall understanding and management of the company operations, policies, and procedures.

Exceptional Skills and Experience Required

  • 5+ years of high level, complex, and significant executive administration work experience with preferred experience supporting a C-level executive.
  • Experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries/stakeholders.
  • Creates leverage for executives to dramatically increase their productivity.
  • Confidentiality, discretion, and conflict management.
  • Critical thinking, decision making, and creative problem solving skills.
  • Critical anticipation, proactive, and judgment skills. Ability to quickly problem solve in a dynamic environment and "think on your feet."
  • Ability to function independently and in a team environment.
  • Exceptional and proven organizational, time management, and scheduling skills; attention to detail, world-class follow-through. Responsive to changing demands.
  • Project management/coordination and ability to meet deadlines.
  • Demonstrated passion for developing, executing, learning, improving, and sharing best practices. Process improvement skills.
  • Business meetings, strategic planning meetings, and event coordination. Ideally, experience in C-level team business and activities.
  • Strong relationship management and customer service skills.
  • Effective verbal and written business communications, listening skills, simplifying details and requests. Creative writing and business English skills.
  • Remaining poised and professional under pressure.

At Chef, we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products and our community to flourish. Chef is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation or Veteran status.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • RubyLanguages
    • RustLanguages
    • ChefLanguages
    • AngularJSFrameworks
    • Node.jsFrameworks
    • PostgreSQLDatabases
    • Google AnalyticsAnalytics
    • JIRAManagement
    • TrelloManagement
    • SalesforceCRM
    • MarketoLead Gen

Location

Art galleries, coffee shops, restaurants and trendy bars fill Pioneer Square’s late-1800s Romanesque Revival buildings.

An Insider's view of Chef Software

What are some social events your company does?

The Seattle office caters lunch every Wednesday. The food is always delicious and it's a great time to catch up with everyone. We also have Chef Rally every January, when the whole company comes together in Seattle. It's fun to finally meet all the people whose faces you've only ever seen on Zoom!

Brenna Darroch

Software Development Engineer II

What are Chef Software Perks + Benefits

Chef Software Benefits Overview

Smaller company, bigger benefits

Other than the perks of working with a great, diverse, and passionate team of crazy-smart people, we do provide some meaningful and tangible benefits.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K) Matching
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Stocked Kitchen
Some Meals Provided
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