Office Administrator at DomainTools

| Seattle
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Want to be part of a team on the cutting edge of the cybersecurity industry?

DomainTools is the leader in domain registration information and related DNS data. Our cyber threat intelligence solutions give organizations the ability to create a forensic map of criminal activity, assess threats, and prevent future attacks.

We are seeking a dynamic Office Administrator to play a critical role on the People Operations team. As the Office Administrator you will curate incredible experiences for our team and guests. You’ll have an opportunity to use your passion for people and keen attention to detail to create an environment that everyone looks forward to. From creating memorable experiences for the team to ensuring every flavor of bubbly water is stocked in the kitchen, our Office Administrator dives in, rolls up their sleeves, and wears the hat that’s needed each day.

This is a full-time role in Seattle, Washington. We are located in Belltown in an expanding space for our growing team and are looking for someone to own the day to day tasks that keep our employees at their happiest.

Responsibilities include, but are not limited to:

  • Curate an internal community and a welcoming office environment, contributing to the growth of an amazing culture
  • Greet incoming guests, customers, and vendors, ensuring they feel welcome
  • Plan and execute fun and engaging company, team, and cross-functional events, including virtual events for our remote teams
  • Provide administrative support including company-wide communications
  • Manage twice weekly catering for our employees and the vendor relationship
  • Keep our kitchen fully stocked with a wide variety of foods and drinks
  • Coordinate recurring subscriptions (coffee, lunch vendors, water, plants)
  • General kitchen management: make coffee, unload dishwashers as needed (don’t worry, everyone pitches in), and generally keep the shared spaces tidy and in good order
  • Manage the announcement boards with daily holidays, historical facts, employment anniversaries, diversity and inclusion holidays, etc.
  • Keep office supplies current, ensuring conference rooms are tidy, adequately stocked with supplies, and in general be proactive about finding ways to help the office run more efficiently
  • Collect mail and distribute appropriately; ship/receive packages as necessary
  • Work closely with the recruiter and hiring managers to schedule candidate interviews
  • Create travel arrangements and hotel accommodations for employees and guests
  • This role requires flexibility and may include other responsibilities such as decorating the office for events and holidays, ordering items to meet departmental needs, helping employees with general requests, etc.

The Office Administrator position is critical to the company as a behind the scenes role that keeps all our employees healthy and happy.

Requirements

  • Incredible organizational skills and a keen attention to detail.
  • Ability to communicate with team members at every level across the organization from engineering to the C-Suite.
  • An approachable, “can do attitude.” The phrase “and other duties as assigned” really defines this role. We are looking for someone who can be given a task and run with it.
  • Proficiency in Microsoft Office and G-Suite
  • A bias to action and finding joy working in a fast paced, ever changing environment
  • A positive attitude and a passion for ensuring our employees and guests are always excited to enter the office

Benefits

DomainTools helps security analysts turn threat data into threat intelligence. We take indicators from your network, including domains and IPs, and connect them with nearly every active domain on the Internet. Those connections inform risk assessments, help profile attackers, guide online fraud investigations, and map cyber activity to attacker infrastructure. Fortune 1000 companies, global government agencies, and leading security solution vendors use the DomainTools platform as a critical ingredient in their threat investigation and mitigation work. We are located in Belltown (downtown Seattle) in a very cool office staffed with smart, energetic co-workers. We provide great benefits and outstanding perks.

DomainTools embraces diversity, equity, and inclusion to its fullest as an equal opportunity employer. We build our teams so creativity and innovation can flourish. We believe inclusivity and equity fosters innovation and growth; and we harness this mindset to drive a culture that serves our employees and our customers. We encourage people of all backgrounds, ages, perspectives, and skill sets to apply; and do not discriminate based on age, religion, color, national origin, gender, sexual orientation, gender identity, marital status, veteran status, disability, or any other characteristic protected by law.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • SqlLanguages
    • D3JSLibraries
    • ReactLibraries
    • AngularJSFrameworks
    • DjangoFrameworks
    • FlaskFrameworks
    • HadoopFrameworks
    • SparkFrameworks
    • CassandraDatabases
    • HiveDatabases
    • Maria DBDatabases
    • MemcachedDatabases
    • MySQLDatabases
    • BalsamiqDesign
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • Aha!Management
    • ConfluenceManagement
    • JIRAManagement
    • SalesforceCRM
    • MarketoLead Gen

Location

Belltown is described as top-notch noshing meets artsy vibes adjacent to downtown, with great access to bus terminals.

An Insider's view of DomainTools

How would you describe the company’s work-life balance?

DomainTools is second to no one in terms of work-life balance. There’s a healthy blend of expectation and accountability, which is apparent in the work-hard play-hard culture we embody. DomainTools is the best parts of the Office and Parks n Recreation combined.

Jeff

Senior Account Executive

How do you collaborate with other teams in the company?

Collaboration is key at DomainTools and we use several tools to bring team members together. Slack and Google Hangouts have also been great when bringing teams together. We are learning that working from home or connecting with team members across the globe doesn't have to be hard and it makes you feel like we are all in this together.

Brendan

Account Manager

How does the company support your career growth?

DomainTools provides fantastic opportunities for career growth. The company has been incredibly supportive as I’ve advanced from a Product Manager to VP of Product, offering wide-ranging opportunities for training, industry leadership, and collaboration that enable me to continuously learn and share that knowledge with the rest of the organization.

Jackie

VP of Product

What is your vision for the company?

My vision for the company is that we live and breathe our values (Integrity, Customer-Focus, Impact, Teamwork, Innovation, Joy) every day so that we can provide a workplace where each and every employee can do their best work. If we can successfully do this, we make an impact on the world by furthering the vision of a safe & secure open internet.

Kirsten

CFO

What makes someone successful on your team?

We are very passionate about making the internet a safer place and we have great distributed team members around the globe. We value employees who are curious, have a get-it-done mentality, make an impact and thirst for learning new things, and want to make things better, innovative and more collaborative. We want to do all our work with 'joy'!

Gunawan

VP of Engineering

What are DomainTools Perks + Benefits

DomainTools Benefits Overview

Full medical, dental and vision insurance with 100% of premiums paid for employees, 50% of premiums paid for dependents. FSA and Dependent Care FSA available. Optional pet insurance and 401k plan. Other perks include: Casual dress environment, unlimited PTO, 13 paid holidays, free yoga and discounted cross-fit membership, twice weekly catered lunches, regular events and parties, unlimited ride ORCA card, employee referral program, phantom shares and annual target bonus of 10% of salary.

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Documented equal pay policy
Mean gender pay gap below 10%
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Team workouts
Acme Co.'s team fitness initiatives include In-office yoga.
Retirement & Stock Options Benefits
401(K)
Performance Bonus
Child Care & Parental Leave Benefits
Child Care Benefits
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Acme Co. hosts company outings Quarterly.
Free Daily Meals
Game Room
Stocked Kitchen
Some Meals Provided
Employees get free lunch on Tuesday and Thursday through GrubHub.
Happy Hours
Parking
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Time allotted for learning
Online course subscriptions available
Customized development tracks
Paid industry certifications
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