Nortal (formerly Dev9) helps organizations harness the power of the cloud with automated software solutions. Our cloud architects are experts in building new cloud applications and migrating legacy systems to the cloud. We focus on Java and JavaScript technologies to build custom software solutions based on Continuous Delivery - a set of processes and tools based on a combination of Lean and the heavy use of automation
Why should you join Nortal:
● Keep your skills fresh by working with some of the newest technologies and tools out there
● Lots of opportunities for your advancement and we are growing!
● Join a small, highly collaborative team
● We don't just build software; we approach development as a well-honed craft.
● We are experts who believe in being innovative while having fun and working continuously to refine our skills.
● We are committed to excellence in everything we do, from the technology we choose to the people who make up our team. With excellence as a guiding principle, we deliver quality results that ensure client satisfaction.
● We approach work with integrity. We do what we say we'll do, and we operate with transparency and honesty.
● We work cohesively and see each person at Nortal as a critical contributor. We prize teamwork and support each other in providing the best results for our clients. No one on our team is superior to another - we help each other out, in the spirit of personal growth.
What will you be doing?
As the Office Assistant, you will be responsible for providing exceptional front-office administrative and reception support for the Operations Team. The Office Assistant can expect to spend approximately 75% of their time managing office/reception duties and 25% of their time on scheduling/executive support.
Office/Reception Support
Provide reception support by greeting and directing guests, handle incoming calls and manage the front office area.
Manages day-to-day office needs including maintaining office supplies inventory, ordering/restocking F&B, and ensuring the highest level of care and quality.
Sign for office deliveries, initiate service requests and communicate delivery adjustments to office vendors.
Manages NPS (net promoter score) survey scheduling, distribution and maintaining data integrity for Client Services.
Setup/updates project SOW within company wiki.
Run/unload dishwasher daily, keep fridge and kitchen area clean, and ensure tidy reception and meeting room areas.
Assist with internal and offsite meeting and event coordination/set-up.
Collect and sort mail on daily basis.
Receive packages and deliver to appropriate person or dept.
Performs additional administrative, data entry and ad hoc projects as needed.
Scheduling/Executive Support
Manages executive calendars.
Assists with booking of meetings; includes recurring and large offsite meetings.
Schedules project kickoff and retrospectives.
Books employee, client and executive travel arrangements as requested.
Your Required Skills Should Be:
1+ years experience in an administrative or customer service capacity.
Excellent written and verbal communications skills with the ability to communicate effectively in English.
Excellent computer skills in a Microsoft O365 environment, including Outlook, Excel and Word.
Ability to work independently and with a team.
Ability to prioritize and strong attention to detail with a focus on quality at all times.
Organized with a desire to work as efficiently as possible.
Contact me for further details:
Malia Jorgensen
Please visit: http://www.nortal.com to learn more about us.
Must be authorized to work in the U.S.