Administrative Assistant/Recruiting Coordinator

Do you love people and care about the experiences they have? Do you go to great lengths to make sure people are satisfied? Are you especially organized and enjoy putting details in spreadsheets? Then you will love this role because you will be central to pushing forward Apptentive culture by supporting recruiting, office management and team events.

The Apptentive Team

You’ll be joining a team that is passionate about building great communication products and delivering customer love. We truly believe that companies can develop meaningful and valuable relationships with their customers and that our software can become the key to a more personal and mobile world. We're a close-knit team, enjoy sharing meals together and value close collaboration, strong communication, and honesty.

About this Role

This is a multi-faceted role comprised of ushering candidates through our interview and onboarding process, daily support of our growing staff and supporting our Leadership Team with scheduling and business needs. Your responsibilities will be wide-ranging, reflecting not only the breadth of your role but also the fast-paced and flexible work environment that you would expect at a rapidly growing startup software company. We expect you to be reliable, accountable, flexible, a great communicator, and have fun.

We work in an almost entirely digital manner at Apptentive, so familiarity and comfort working with cloud administrative tools such as online document storage services, Google suite, and related online administrative tools for managing online accounts. Don’t be surprised if we need you to help move or build a new desk, run the dishwasher, call a candidate, and schedule travel for the CEO in the same day. All this and more is what we need -- someone who can help make sure our merry band is on-track, on-time, and on-task, no matter what we may each be working on individually.

Areas of Responsibilities:
Recruiting Coordination

• Candidate scheduling/tracking- Ensuring a positive candidate experience in all aspects.
• Schedule phone screens & onsite interviews
• Coordinate with staffing vendors for scheduling
• Communicate and confirm interviews to candidates
• Keep ATS system up to date
• Help with offsite recruiting events

Onboarding 

• System access
• Equipment purchase
• Business card ordering
• Seating 

Office/Administration

• Greet visitors
• Manage vendor accounts- (Internet provider, Google, Orca, Slack)
• Order food and lunches for onsite events
• Order office supplies 
• Work with building management
• Help with Team events
• Manage employee anniversaries and birthdays

Executive/Leadership support

• Keep LT minutes
• Schedule travel for CEO/Team members
• Prepare for weekly Team meeting 
• Prepare for quarterly OKR meeting
• Prepare for quarterly Board Meetings

You should have:

• Love of people
• Excellence in prioritizing work at hand
• 2+ years in an administrative/support role
• Experience with Google suite
• Strong project management capabilities
• Strong communication skills
• Close attention to detail and commitment to completing requested tasks on time and budget
• Be able to learn about preferences, explore possibilities, assess and make recommendations quickly
• Be able to lift 50 lbs

What We Offer

• Competitive salary and equity packages
• Unlimited paid time off (PTO) and generous family leave policies
• 401k, HRA/FSA and monthly Orca pass
• Comprehensive medical, dental, and vision insurance 100% premiums paid
• Paid professional development (conferences/courses)
• A chance to build something great with other amazing people

Apptentive is an equal opportunity employer and we value diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, or protected veteran status.

Principals only-- No recruiters please. We are unable to sponsor visas at this time.