Jobs at MacDonald-Miller

Support Contracts and Legal departments by reviewing, processing, and managing contracts; oversee document lifecycle and regulatory filings; assist with liens, bonds, insurance, and compliance; maintain SharePoint and document systems; track deadlines, expenses, and internal communications; provide administrative and organizational support to reduce risk and ensure contractual adherence.

Supports procurement operations by processing purchase orders, coordinating with suppliers, confirming product availability, expediting at-risk orders, monitoring dashboards, resolving invoice discrepancies, managing procurement data, and generating reports. The role also coordinates urgent orders, maintains documentation, communicates delivery risks, and identifies workflow improvements while collaborating with Accounts Payable and internal stakeholders.

Supports mechanical construction projects by coordinating office and field teams, preparing subcontracts and purchase orders, responding to field questions, writing job documentation, and tracking project schedules, equipment, materials, and progress. The role develops expertise in HVAC and plumbing systems while assisting Senior Project Managers across new construction, retrofit, repair, and building performance initiatives.

Manage relationships with healthcare clients to retain and grow service contracts. Meet clients regularly to review needs, promote HVAC/plumbing/automation services, identify upsell and renewal opportunities, collaborate with sales, maintain CRM, and ensure timely delivery of solutions.

Manage mechanical construction projects by overseeing field operations, budgets, schedules, risks, change orders, and reporting. Serve as primary liaison with general contractors, supervise and develop project engineers, ensure resources and materials, and maintain project profitability and timeline adherence.

Provide high-level, proactive support to the President of Building Services: manage complex calendars, draft executive communications, coordinate meetings/events and offsites, prepare briefings and presentations, track action items, support strategic projects, and improve administrative systems to enable leadership decision-making and organizational alignment.