Jobs at Washington University in St. Louis

Manage and adjudicate alleged academic integrity violations, facilitate mediation and hearings, collaborate with student conduct, faculty, and stakeholders to educate campus about policies, and maintain accurate academic integrity records and databases.

Provides administrative support to the Executive Director and Sever Institute, including calendar and meeting coordination, correspondence, office supply ordering, student and visitor assistance, event support, alumni database maintenance, classroom scheduling, IT service coordination, and academic material preparation. The role also coordinates student communications and exam proctoring while supporting faculty, program directors, and department operations.

Leads university-wide operating budgets, long-range financial planning, resource allocation, tuition and revenue modeling, compensation and position planning, and scenario analysis. Advises executive leadership and the Board of Trustees, develops budget policies and recommendations, and manages the Resource Planning & Budget team. The role requires translating complex financial analysis into strategic guidance for institutional priorities.

Leads university-wide financial stewardship, monitoring, forecasting, and reporting. Maintains financial models and commitment-tracking mechanisms, ensures funding and encumbrances are visible, conducts school and unit financial reviews, identifies trends and risks, and advises senior finance leadership on institutional obligations and performance.

Leads financial strategy, budgeting, forecasting, modeling, reporting, and governance for the Provost’s Office and central fiscal units. Advises senior academic leaders, manages strategic funds and Workday Finance/HCM processes, oversees financial operations, ensures consistent reporting, and identifies emerging financial issues. Coordinates with Central Finance and institutional stakeholders while supporting operational improvements and decision-making.

Provides HR partnership and guidance to an assigned university department on policies, benefits, compensation, employment law, employee relations, performance management, staffing, and talent processes. Manages Workday transactions, HR reporting, audits, dashboards, service cases, onboarding and offboarding, visa documentation coordination, and compliance activities. Partners with HR centers of expertise, Talent Acquisition, Compensation, and unit leadership to support workforce planning, organizational effectiveness, and employee management.

Provides strategic financial leadership for the School of Law, leading budget development, forecasting, reconciliation, variance analysis, reporting, and financial stewardship. Partners with school leadership and central administration to evaluate initiatives, improve transparency, and support long-term financial sustainability. Uses Workday and other financial systems to improve planning, reporting, and operational efficiency, while representing the school in institutional financial matters.

Provides financial, administrative, logistical, scheduling, travel, event, purchasing, document, and communications support for the Midwest Climate Collaborative. Duties include processing transactions and reimbursements, monitoring expenses, assisting with budgets and grants, coordinating events and travel, maintaining records and contact databases, supporting meetings, and managing supplies and purchase requests.

Provides administrative, event, and operational support for the Department of English and affiliated university programs. Coordinates room bookings, catering, travel, itineraries, event setup, website updates, announcements, course listings, student inquiries, scheduling, filing, and routine departmental paperwork. Requires a high school diploma or equivalent and three years of relevant experience.

Advises graduate students on academic programs, curricula, university policies, and degree completion. Supports student success, retention, and progression by assessing needs, coordinating referrals, managing student records and communications, and collaborating with campus partners. Plans student engagement activities and represents the department at orientations, commencement, and other events. The role is based in a normal office environment with hybrid work and travel to campus or off-campus locations as needed.

Leads integrated, audience-centered marketing campaigns to generate qualified leads for graduate programs. Develops acquisition strategies, coordinates paid media, search, web, content, email, events, CRM, analytics, recruitment, and agency partners, and manages campaign budgets and timelines. Evaluates funnel performance, tests audiences and messaging, optimizes campaigns, and recommends future investment based on lead volume, quality, conversion, and efficiency.

Reconciles university bank accounts to Workday transactions, researches discrepancies, manages payment and fraud exceptions, prepares journal entries and reports, analyzes credit card activity and fees, supports allocations and fiscal year-end activities, and provides documentation to internal and external auditors. The role also recommends process improvements, ensures compliance with university policies, and completes special projects.

Manages university visa sponsorship operations and immigration compliance for international students, scholars, and employees. Maintains sponsorship records, processes petitions, monitors employment authorization and visa expirations, audits documentation, and generates reports using immigration and HR systems. Advises departments and foreign nationals on sponsorship requirements, work authorization, and deadlines. Serves as a Designated School Official and Alternate Responsible Officer after training, supports process improvements, and collaborates with payroll, benefits, and campus partners.

Provides administrative coordination for an academic department and Arts & Sciences administrative cluster. Duties include scheduling, faculty and leadership support, office and records management, event planning, travel coordination, website and publication updates, student and course data support, supply ordering, and cross-department project assistance.

Provides administrative and program support for an economics master's program, coordinating admissions, student records, graduation requirements, marketing, outreach, placement events, website updates, email lists, examinations, and Math Camp. Maintains confidential records in university systems, supports faculty and students, organizes events and examinations, and assists with departmental administrative duties. The role requires office-based work, occasional campus movement, and may involve travel for outreach roadshows.

Recruit and convert domestic specialized master's students from initial inquiry through enrollment. Build feeder-campus relationships across the Midwest, deliver presentations and information sessions, conduct candidate interviews, manage admissions records in Slate, coordinate regional recruitment travel, prevent enrollment melt, and analyze campus and event performance. The role also partners with admissions operations, marketing, strategic insights, and program leadership to improve pipeline development and enrollment outcomes.

Manages prospective student relationships for Flex MBA and MS in Finance programs from initial inquiry through enrollment. Provides consultative program guidance, conducts outreach through phone, email, events, employers, alumni, and referrals, maintains Salesforce records, supports admissions and scholarship processes, conducts interviews, represents programs at events, and performs follow-up to improve enrollment and prevent admitted-student melt.

Supports enterprise decision-making through business cases, financial and operational modeling, opportunity sizing, forecasting, ROI/NPV analysis, scenario testing, and data validation. Partners with academic, clinical, medical school, and administrative leaders to frame decisions and define metrics. Maintains modeling standards, quality-checks analyses, and translates technical findings into concise recommendations for senior leadership, enterprise councils, Cabinet, and Board discussions.

Leads global sales and revenue growth for Executive Education programs. Develops B2B sales strategies, cultivates relationships with organizational decision-makers and strategic partners, manages prospective clients through the sales pipeline, conducts consultative sales meetings, supports custom proposals and contract negotiations, and monitors CRM activity, enrollment pipelines, forecasts, and revenue performance.

Provides strategic leadership and operational oversight for graduate and international law programs. Oversees academic quality, recruitment, admissions, student success, global partnerships, alumni engagement, advancement, budgeting, assessment, and staff supervision. Collaborates with faculty, university leaders, external partners, and international institutions to strengthen program effectiveness, student outcomes, and the law school’s global reach.