Jobs at Washington University in St. Louis

Provide front-desk and administrative support for the Chancellor's Office: answer calls and email, manage reception and secure suite access, coordinate meetings/catering/conference room reservations, initiate POs and Workday/ProCard transactions, order supplies, run errands, support executive recruiting, and provide coverage for other administrative staff. All work performed on-site.

Leads strategic sourcing, contract development, procurement governance, and supplier relationship management for construction, facilities, and MRO categories. Oversees contractor prequalification, procurement approvals, contract compliance, spend analytics, supplier performance, audits, and procurement system workflows. Partners with stakeholders and vendors to optimize costs, resolve issues, improve processes, maintain documentation, and support compliant supply chain operations.

Manage and adjudicate alleged academic integrity violations, facilitate mediation and hearings, collaborate with student conduct, faculty, and stakeholders to educate campus about policies, and maintain accurate academic integrity records and databases.

Senior enterprise financial leader accountable for university-wide financial strategy, reporting, treasury, budgeting, capital and endowment governance. Leads finance organization and shared services, partners with academic and medical leadership, advises the Chancellor and Board, ensures internal controls, and aligns resources with institutional priorities to sustain long-term financial health.

Lead enterprise access control, key management, CCTV, and security technology operations across multi-campus environments. Define policies, lifecycle and capital plans, vendor contracts, and governance. Manage and develop technical teams, partner with IT, public safety, facilities, and executive leadership to ensure compliant, reliable security systems and support incident response and risk mitigation.

Serve as the Dean's principal deputy and strategic advisor for the School of Law, representing the Dean, leading high-level communications, managing cross-functional initiatives, overseeing governance and budget priorities, coordinating leadership councils, and ensuring follow-through on Dean-level decisions and escalations.

Manage graduate program operations with the Graduate Chair: process applications, monitor student progress, run program surveys, and update course listings. Oversee undergraduate course logistics (exam printing/grading, textbook orders, special grade reports), support budgeting and Workday personnel/payroll entries, advise students and faculty, coordinate events and communications, and perform general administrative duties.

Support facilities, space, and campus planning by evaluating utilization and needs, preparing feasibility studies, cost estimates, and recommendations, maintaining planning databases, and collaborating with stakeholders to guide renovations, capital projects, and long-range campus development.

Oversee university recharge centers and SSFs for Uniform Guidance compliance, perform financial analysis and monitoring, coordinate audits, develop administrator training and communications, maintain internal controls, and deliver ad-hoc financial projects while providing customer-focused fiscal advisory to departments.

Administer and optimize Salesforce Marketing Cloud, build and monitor journeys, manage email/SMS campaigns and integrations with Salesforce CRM, provide reporting and training, customize templates, and lead marketing automation projects to support recruiting, alumni, and business development objectives.

Manage course scheduling and curricular processes, support curriculum committee review, coordinate student awards and annual ceremony, organize visiting lectures and special projects, process payments, assist director with writing and office operations, and maintain archives of college initiatives.

Provide executive and administrative support to the Department Chair, manage office operations, coordinate events, and handle departmental communications efficiently.

Provides transactional and administrative accounting support for the Psychological & Brain Sciences department: processes purchasing, invoices, Procard and expense reports, monitors accounts, posts journals and budget adjustments, maintains compliance documentation, and provides general office support including human subject payments.

The Chief Innovation Officer will lead strategic growth and innovation at the school, managing technology, revenue generation, and partnerships to enhance educational outcomes.

Support the Vice Chancellor in strategic and operational planning for campus facilities. Perform space planning, conceptual project programming and estimating, database/module design, data analysis of space utilization, query writing and optimization, and coordinate projects with stakeholders. Liaise across divisions, ensure project deliverables and timelines, assess database security controls, and recommend technical solutions to improve efficiency.

Perform day-to-day accounting and financial management for capital projects: track funding, progress payments, fees, reconciliations, forecasts, and reporting; partner with project stakeholders, assist process improvements, training, and tools support.

Provide accounting support for Olin Business School: act as departmental accounting representative, process AP/AR and other financial transactions in Workday, reconcile accounts, prepare budget and monthly reports, assist fiscal year-end close, handle vendor liaison and collections, conduct compliance audits, train faculty/staff/students on policies, and support accounting projects and documentation.

Manage the university's property and casualty insurance programs, coordinate annual renewals, administer claims (property, auto, liability), oversee COI and surety bond programs, allocate insurance costs, liaise with brokers/TPAs/Legal, produce reporting/dashboards, and support risk financing strategy and committee reporting.

Manage and maintain accurate immigration-related employee records in Workday for foreign nationals, reconcile data with I-9 records, support FNIS and ITIN processes, review wage/compensation for visa compliance, resolve data discrepancies, and serve as a subject matter resource coordinating with payroll, I-9 team, and university departments to ensure compliant, consistent reporting.

Develop and apply LC-MS/MS and GC-MS workflows to analyze organic contaminants (pesticides, pharmaceuticals, disinfection by-products) accumulated on point-of-use water filters. Implement methods for laboratory testing and a pilot testing program at WashU.