Position Summary:

Swiftly is currently seeking a highly experienced event planner to manage every aspect of event production, from concept to execution. The ideal candidate is a proactive self-starter who thrives in fast-paced environments, is able to juggle multiple tasks under compressed deadlines with ease, and always maintains a great attitude while striving for success. They are passionate, creative, detail-oriented, and committed to delivering exceptional results. In addition to a proven track record of event planning expertise, this senior-level candidate is well versed in cost-effective strategies, venue selection, logistics, and best practices. Our ideal candidate embodies strong leadership qualities, excels in the ability to consistently ensure high-quality outcomes, and strives to create exceptional experiences with a visionary approach.

Prefer candidates within the PST time zone.

Responsibilities Include:

• Manage all aspects of event planning, meet strict deadlines, and stay within budget
• Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events
• Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges
• Establish procedures and train staff to execute them
• Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process
• Drive cross-functional efforts to support all pre-show and post-show marketing activities including; email outreach, social promotions, marketing materials, sales enablement, swag and giveaways, reporting and metrics, etc.
• Lead all pre-show and post-show prep meetings
• Produce post event reports for Senior Leadership detailing event performance, tracking key metrics and assessing Return On Investment
• Lead and manage the development of speaking/presentation materials for Senior Leadership
• Manage on-site preparations, production, and event breakdown
• Other duties as assigned

Required Qualifications:

• 5 -7 years of proven success in event planning or coordination
• Strong project management skills
• Experience developing and executing event strategy
• Budget management
• Strong interpersonal and communication skills
• Excellent organizational skills, including multitasking, time management, and an extremely high attention to detail
• Experience developing speaking content and presentation materials
• Ability to handle pressure and make good decisions quickly
• Experience in building and maintaining positive business relationships
• Flexible schedule and ability to travel as needed

Preferred Qualifications:

• Bachelor’s degree (or equivalent) in event management or related discipline
• Experience in marketing or public relations

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