Senior Payroll Specialist at Subsplash

| Seattle
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Sr. Payroll Specialist

About Subsplash

Based in Seattle, Subsplash is an exciting award-winning team of 150+ mission-driven people who are committed to our core values of humility, innovation, and excellence. Founded in 2005, we pioneered the market with the first ever church mobile app. Since then, we’ve been working together to build The Ultimate Engagement Platform™ for churches, Christian ministries, non-profits, and businesses around the world. We find excitement in serving our 12,000+ clients, creating impactful products, and delighting the 40 million real people who use our platform every day. Subsplash has won awards for best mobile experience, been voted top 100 Washington's Best Workplaces by the Puget Sound Business Journal, created some of the most downloaded apps of all time, and built enterprise software for world-class brands like XBOX, Microsoft, Samsung, Expedia, and Cisco; yet, at the end of the day, we love making a lasting impact and a difference in our world.

Working at Subsplash is more than just a job; we are a team of people who are courageous, inventive, and passionate about doing meaningful work every day. Don’t take our word for it—head to Glassdoor and see for yourself!

About the Team

The People Operations team at Subsplash is all about attracting, growing, and retaining top talent. We are responsible for the entire employee experience including recruiting, HR, payroll, leadership development, office management, company culture, and corporate events. Our mission is to delight employees by demonstrating humility in support, excellence in services, and innovation in design. If you love throwing spontaneous parties or making stellar smoothies, you might be the perfect fit!

About The Role

As the Sr. Payroll Specialist, you will report to the HR Manager. You will be responsible for semi-monthly payroll processing, payroll-related payments/queries, month-end reporting, compliance with regulations and the administration of benefits. You will be one of the main points of contact for payroll and third-party benefits administrators as it relates to payroll processing, timely tax payments, and reporting. 

Top 3 Key Outcomes in Year 

  • Payroll processing is run seamlessly without error and on schedule each payroll cycle
  • Payroll system integration is fully automated and troubleshooted to understand the mapping strategy
  • Ensures the integrity of payroll data, such as, compensation, benefits contributions, commission and bonus pay, and tax deductions are in compliance with federal, state, and local payroll tax regulations 

Your Priorities 

  • Manage workflow to ensure all full-cycle payroll transactions are processed accurately and timely
  • Lead and execute the semi-monthly payroll process and any/all off-cycle payroll runs, ensure data integrity for all information between payroll and HRIS systems 
  • Maintain accuracy of employee payroll and benefits files 
  • Administer timekeeping system for all hourly employees, conducting new employee training and reviewing reporting and approval of timesheets 
  • Stay up-to-date with all laws and regulations regarding payroll and payroll taxes in order to maintain compliance with federal, state and local employment and benefits laws and regulations
  • Coordinate with payroll vendor to ensure the accurate and timely preparation and filing of all federal, state and local payroll tax payments and filings (941, SUI, W-2s etc)
  • Calculate and prepare layoff / termination checks
  • Investigates, resolves and responds to inquiries from employees and management regarding payroll in a timely manner
  • Other duties and special projects as assigned

Qualifications

  • B.A. or B.S. degree preferred; focus in accounting or related field preferred
  • Minimum of 5 years of payroll processing experience (multi-state payroll experience preferred)
  • Strong payroll tax and compliance experience ( Strong knowledge of federal, state and union regulations)
  • Ability to assist with audits, reconciliations, year-end processing, and quarterly/annual tax returns
  • Intermediate to Advanced Microsoft Office Suite skills, proficient with Excel 
  • Excellent customer service approach to handle cross-departmental interactions
  • Strong communication skills, both written and oral, with the ability to effectively, professionally, and diplomatically interface at all levels (Peers, Managers, & Executives) 
  • Familiarity with payroll administration systems
  • Strong analytical skills with the ability to problem-solve and use technology to improve efficiency

Additional Qualifications

  • Experience with Paylocity, BambooHR, or Execupay
  • FPC or CPP certification preferred
  • Benefits administration and open enrollment experience a plus
  • Mergers and acquisitions experience a plus

You are…

  • Adaptable: You embrace change, course corrections, and constructive feedback
  • Efficient: You are capable of meeting deadlines while handling and prioritizing multiple tasks
  • A Learner: You frequently challenge yourself to new feats, set goals, and are always looking for ways to grow and learn
  • Detailed: You are highly organized and you notice how small details make a big difference, extremely organized, and the ability to manage multiple assignments successfully in a fast paced and changing environment
  • Empathetic: Answering questions and helping other people gives you energy
  • A Supporter: You love doing whatever it takes to help people do their best work

Benefits

Generous Paid Time Off, Medical Coverage, Dental Coverage, Vision Coverage, 401k, Free Smoothies and Snacks, Optional Work-from-home Thursday’s, and a Public Transportation Subsidy. 

This position is classified as full-time, exempt and therefore not eligible for overtime pay. Your core office hours are 8:30am to 5:00pm Mon-Fri.

Note: Employment with Subsplash is contingent upon satisfactory proof of employee’s right to work in the U.S., as required by law and upon completion of a basic background check and;

Employment with Subsplash is considered “at will,” meaning that either the company or the employee may terminate the employment relationship at any time without cause or notice.

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Technology we use

  • Engineering
    • GolangLanguages
    • JavaLanguages
    • PHPLanguages
    • SwiftLanguages

Location

Subsplash is located in the Interbay neighborhood along major bus-lines with just a short walk to other neighborhoods & local food in Seattle!

An Insider's view of Subsplash

What’s the vibe like in the office?

We celebrate victories, support each other like family, & are all working toward a common goal. Open communication spreads excitement throughout the company as we hit milestones, share innovative ideas & strive for excellence. There is a thread of positivity & kindness in all that we do which sets us apart and allows for the best work-life balance!

Aly

Senior Designer

What kinds of technical challenges do you and your team face?

On the Product Team, we have the unique opportunity to build high performant software that supports thousands of unique iOS and Android apps and the millions of end-users who use them. We face the daily challenge of building systems, APIs, and user interfaces that emphasize performance, versatility, and clarity to bring delight to all our clients.

Matt

Software Engineer

How has your career grown since starting at the company?

I’ve experienced tremendous growth in product management experience and skills, from business models to learning SQL to running beta tests. I’ve also had the opportunity to take on formal authority, moving from an ‘IC’ role to a manager of five fantastic employees, while building informal influence throughout a rapidly growing company.

Erick

Manager of Project & Program Management

What are some things you learned at the company?

Subsplash has taught me how to listen & prioritize. Through conversations with prospective clients, I've learned how to ask intentional questions & listen well. As I juggle tasks, I've learned to better manage my time with competing priorities. From a platform standpoint, the learning never ends with the constant innovation I witness every day!

Kasey

Ministry Consultant II

What are Subsplash Perks + Benefits

Subsplash Benefits Overview

At Subsplash, our benefits + perks are designed to bring delight to our employees and their families! Each employee receives a generous amount of vacation (work hard, play hard) but we also want our team members to feel rested and refreshed every day of the week, that's why we give the option to work from home on Thursdays (The perfect opportunity to work in your sweatpants. Just saying.).

We strive to offer the best healthcare at the lowest cost possible and we offer a variety of plans to best suit the individual's personal and family needs.

We frequently have company-wide catered lunches, events, team-building activities and not to mention a healthy serving of spontaneous parties. On top of that, we keep our kitchen stocked with yummy munchies, healthy fuel, and the freezer is always packed with all the smoothie makings you could ever need.

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Subsplash's short term disability is covered at 100% with salary continuance. Full-time employees can be rest assured that Subsplash has got them fully covered in times of need.
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Subsplash offers $50,000 of Life and AD&D coverage for all full-time employees. Employees are also able to purchase up to $300,000 supplemental coverage at a very low cost.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
We offer Work-From-Home Thursdays to all employees.
Family Medical Leave
Return-to-work program post parental leave
Company sponsored family events
Acme co. sponsors family oriented events Quarterly.
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
We call it "creative professional". That means we dress casual and bring our own unique style and spunk to what we wear every day; jeans and sandals are totally acceptable!
Commuter Benefits
Company Outings
Stocked Kitchen
Unlimited munchies (including guacamole. Enough said.), coffee from a local Seattle roaster, tea, fruits and vegetables, all the smoothie ingredients you could ever need, and so much more!
Some Meals Provided
We provide monthly catered lunches
Happy Hours
Parking
Professional Development Benefits
Job Training & Conferences
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