Supports office operations by managing calendars, scheduling meetings, answering phones, greeting visitors, handling mail, drafting correspondence, maintaining records, preparing meeting materials, coordinating travel, restocking supplies, and working with vendors. The role requires strong communication, organization, time management, writing skills, and proficiency with word processing and spreadsheet software.
Overview
Key Duties and Responsibilities
Skills and Qualifications
Experience Requirements
Administrative assistants ensure smooth office operations by supporting managers, teams, and departments. Their responsibilities range from routine clerical tasks to more complex coordination duties depending on the organization’s size and industry.
Key Duties and Responsibilities
- Manage calendars, schedule meetings, and coordinate conference rooms.
- Answer phones, greet visitors, and handle incoming/outgoing mail.
- Draft, proofread, and send professional correspondence (emails, memos, reports)
- Prepare meeting agendas, take minutes, and distribute follow‑up actions.
- Maintain filing systems, databases, and office records.
- Assist with travel arrangements and itinerary preparation.
- Support document preparation, formatting, and presentation materials.
- Restock office supplies and coordinate with vendors as needed.
Skills and Qualifications
- Proficiency with word processing and spreadsheet software.
- Strong communication and writing skills.
- Organizational and time‑management abilities.
- High school diploma minimum; associate or bachelor’s degree increasingly preferred.
- CAP (Certified Administrative Professional) certification is beneficial
Experience Requirements
- Entry‑level: 0–2 years
- Mid‑level: 3–5 years
- Senior: 6+ years, often supporting executives.
Administrative assistants remain essential for ensuring efficient operations and supporting organizational productivity.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.
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- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
