The Administrative Assistant will manage calendars, arrange business travel, procure supplies, coordinate events, and maintain office functionality.
1. General
- Job Title: Administrative Assistant/Executive Assistant
- Type: Contract
- Level: Mid-Level
- Location: Onsite at Building 35
- Workplace: Onsite, Monday through Friday
- Duration: ASAP to June 30th, 2024, with strong potential for extension.
2. About the job
- Do you have experience managing complex calendars and providing high-level administrative support in a fast-paced environment?
- Are you confident in your ability to prioritize tasks and handle multiple requests effectively?
- Can you demonstrate excellent attention to detail and organizational skills?
- Are you comfortable coordinating and planning events?
- Do you have experience addressing facility-related requests and ensuring a functional office environment? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a globally recognized technology company.
- Role Summary: The administrative assistant/executive assistant will serve as the main point of contact for managers, staff members, customers, and other outside partners. This role will be responsible for managing complex calendars, arranging business travel, procuring supplies, coordinating events, and maintaining a tidy and functional office space.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage complex calendars for executives, resolving conflicts and ensuring alignment with priorities.
- Arrange business travel for team members and executives.
- Procure hardware, software, office supplies, and reference materials.
- Coordinate and provide logistical support for team meetings, morale events, and office moves.
- Manage team headcount and partner with hiring managers and the recruiting team.
- Process expense reports.
- Drive training and compliance for the organization in partnership with the business manager.
- Work on special projects in coordination with the managing executive assistant, business manager, and other admins.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 3+ years of experience as a Senior Business Administrator or Executive Assistant.
- Strong proficiency in Microsoft Office Suite, particularly Outlook and Microsoft Teams.
- Excellent organizational, analytical, verbal, and written communication skills.
- Ability to work independently, manage time effectively, and maintain confidentiality.
- Preferred Skills and Qualifications:
- Experience in customer service or nonprofit background.
- Knowledge of corporate organization and departmental business practices.
- Familiarity with Microsoft culture and tools, especially in supporting high-level executives.
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to contribute to the management and curation of content on the globally recognized MSN homepage. The dynamic and fast-paced environment offers constant challenges and opportunities for problem-solving. Additionally, the role involves event planning and coordination, adding variety to daily tasks. The supportive team culture emphasizes work-life balance and personal growth, making it a rewarding position.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please email your resume, highlighting your relevant experience and qualifications, to [email protected]. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion. We have a non-discrimination policy and encourage diverse candidates to apply. We provide accessibility and accommodation in the application process.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
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