As an Administrative Support Specialist, you will manage calendars, handle financial tasks, coordinate travel, and assist with departmental operations for a technology company's team.
1. General
- Job Title: Administrative Support Specialist
- Type: Contract
- Level: Mid-Level
- Location: Austin, TX
- Workplace: Onsite
- Duration: ASAP to June 30th, 2026, with strong potential for extension.
2. About the job
- How would you handle multiple administrative tasks efficiently and effectively, while maintaining attention to detail?
- How do you prioritize tasks and manage a busy calendar for a manager and a team?
- How do you ensure smooth travel arrangements and procurement processes for a team?
- How do you demonstrate adaptability and independence in a fast-paced work environment?
- How would you assess your ability to work in a team with both internal and external customers? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company that specializes in Azure data and is located in Austin, TX.
- Role Summary: As an Administrative Support Specialist, your main objective will be to provide comprehensive administrative support to Conor, the manager, and his team. This role is crucial for managing calendars, handling financial tasks, processing expense reports, coordinating travel, and procuring equipment for the team.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage Conor's calendar and schedule appointments and meetings.
- Provide team support by handling financial tasks and processing expense reports.
- Coordinate travel arrangements for Conor and procure equipment for new team members.
- Plan occasional events and assist with departmental operations.
- Complete special projects as assigned by the manager.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 2+ years of experience with calendaring and travel booking.
- Experience working with Partner VP level executives.
- Proficiency in using EXCEL and other MS Suite applications.
- Preferred Skills and Qualifications:
- A degree in a relevant field would be an advantage.
- Exciting Opportunity: This role presents an exciting opportunity to contribute to a variety of complex administrative functions, support a manager and a team, and work in a dynamic corporate environment.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please submit your resume online or email it to [email protected], highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, have a non-discrimination policy, encourage diverse candidates, and provide accessibility and accommodation support.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
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What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
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- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
