The Administrative Assistant supports executive leaders by managing calendars, scheduling travel, organizing meetings, and ensuring efficient administrative operations within Microsoft.
1. General
- Job Title: Mid-Level Business Administrator
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Hybrid (2 days per week onsite, mainly remote)
- Duration: 6-month contract with potential for extension
2. About the job
- How would you ensure efficient calendar management and travel coordination for executive-level management?
- How do you handle multiple critical tasks simultaneously with a positive attitude?
- Can you speak on managing workloads and staying on top of administrative tasks?
- Do you have experience supporting an executive in a fast-paced corporate environment?
- How do you prioritize key objectives and manage deliverables effectively? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: Microsoft is a global technology company focused on empowering individuals and organizations to achieve more. As an employee, you'll be part of a culture that values respect, integrity, and accountability.
- Role Summary: As a Mid-Level Business Administrator, you'll play a crucial role in supporting FTE leaders by managing complex calendars, coordinating travel, and providing administrative assistance. Your work will contribute to the success of the administrative group and the organization as a whole.
4. What are the key responsibilities?
- Proactively manage a complex calendar, including travel arrangements and strategic appointment prioritization.
- Plan and coordinate staff meetings, events, and offsites, including agenda management and material preparation.
- Assist with the Rhythm of Business (ROB) scheduling and team calendar items.
- Collaborate with the admin lead to provide cross-support for multiple teams.
- Maintain an understanding of the team's budget, including purchase orders and expenses.
- Manage vendor accounts as necessary.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 3+ years of administrative, business support, or customer service experience, with a focus on scheduling, travel management, and calendar management for executive/upper-level management.
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Minimum 2+ years supporting an executive in a fast-paced, corporate environment.
- Preferred Skills and Qualifications:
- Strong interpersonal, organizational, planning, and time management skills.
- Ability to work independently, adapt to changing circumstances, and solve problems proactively.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and professionalism with sensitive information.
6. So calling all top performers
- Exciting Opportunity: This role provides the opportunity to make an impact with FTE leaders, learn important soft skills necessary as a Microsoft Admin, and contribute to fun morale events for the team.
- Competitive Compensation: Competitive monthly bill rate of up to $8,000.
- Application Process: To apply for this role, please email your resume to [email protected], highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: Microsoft is committed to cultivating an inclusive work environment for all employees, encouraging diverse candidates, and providing accessibility and accommodation.
In conclusion, don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
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Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
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- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
