The Executive Business Administrator provides administrative support to managers, manages schedules, travel, expense reports, and team morale activities.
1. General
- Job Title: Executive Business Administrator
- Type: Contract
- Level: Mid-Level
- Location: Puget Sound
- Workplace: Hybrid (office attendance required at least once a week)
- Duration: ASAP to June 30th, 2024, with strong potential for extension.
2. About the Job
- The Executive Business Administrator will provide complex administrative support to three Managers in the Americas SMC Sales Team. They will also assist the Executive Assistant, provide team support, and contribute to special projects/events as needed. This role requires strong organizational skills, attention to detail, and excellent communication and interpersonal skills.
3. Summary of the Opportunity
- Client Overview: Our client is a technology company in the Puget Sound region.
- Role Summary: The Executive Business Administrator will play a crucial role in supporting the sales team and ensuring smooth operations. They will manage calendars, arrange travel, handle expense reports, coordinate meetings and events, and provide general office support. The role requires professionalism and the ability to work with employees at all levels.
4. What are the Key Responsibilities?
- Support three Managers with calendar management, travel arrangements, and expense reports.
- Assist with direct reports as needed.
- Provide larger team support, including morale events, new hire onboarding and offboarding.
- Coordinate procurement of goods and services, including computer equipment, office supplies, and reference materials.
- Manage asset tracking and handle facility requests.
- Communicate information effectively and maintain good business relationships with executive-level staff.
5. What Experience are We Looking for to Drive Success?
- MUST-Have Skills and Qualifications:
- 1-2 years of experience as a Business Administrator or similar role.
- Working knowledge of MS Office products, including Outlook, Excel, Word, PowerPoint, Visio, and SharePoint.
- Familiarity with MS internal tools (MS Expense, Employee Central, etc.).
- Preferred Skills and Qualifications:
- Process-driven, organized, and detail-oriented.
- Ability to handle confidential information with integrity.
- Strong problem-solving and decision-making skills.
- Excellent interpersonal and customer service skills.
- Track record of excellent judgment, negotiation, and analytical skills.
6. So Calling All Top Performers
- Exciting Opportunity: This role presents an exciting opportunity to provide vital support to a sales team and contribute to impactful projects and events within a dynamic corporate environment.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.
- About This Posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, have a non-discrimination policy, encourage diverse candidates, and provide accessibility and accommodation.
In conclusion, don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
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What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
