Provide high-level administrative support to senior directors, manage calendars, coordinate travel, and assist with talent acquisition tasks.
1. General
- Job Title: Administrative Assistant
- Type: Contract
- Level: Mid-Level
- Location: Redmond, WA
- Workplace: Hybrid (3 days in office, any days remote)
- Duration: ASAP to 18 months, with potential for extension.
2. About the job
- Are you experienced in calendar management and purchasing?
- Do you enjoy supporting senior directors in a fast-paced environment?
- Can you handle various administrative tasks related to talent acquisition?
- Are you interested in working in the technology industry?
- Do you thrive in a role that requires attention to detail and organizational skills? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a leading technology company specializing in engineering and marketing solutions.
- Role Summary: As an Administrative Assistant, you will provide high-level administrative support, including calendar management, purchasing, and other administrative tasks related to talent acquisition. Your role will be crucial in supporting two senior directors and ensuring smooth operations within the team.
4. What are the key responsibilities?
- Responsibilities and Duties:
- Manage calendars for two senior directors, including scheduling meetings and appointments.
- Coordinate travel arrangements and process business expenses.
- Review and approve invoices, reports, memos, and other documents.
- Prepare agendas and make arrangements for meetings.
- Supervise general office duties, such as ordering supplies and maintaining records.
- Assist with onboarding and off-site planning.
- Collaborate with the talent acquisition team on various tasks.
- Complete special projects as assigned.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- Minimum 3 years of experience with Outlook.
- Minimum 3 years of experience with calendaring.
- Minimum 3 years of experience with Excel.
- Strong verbal and written communication skills.
- Ability to work independently and manage time effectively.
- Strong attention to detail and organizational skills.
- Preferred Skills and Qualifications:
- Previous experience with talent acquisition or in the technology industry.
- Experience working with executives.
6. So calling all top performers
- Exciting Opportunity: This role provides the opportunity to work in recruiting and handle various tasks related to onboarding, off-site planning, morale, and organization. You will have the chance to support two senior directors with high-level calendar interactions.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please submit your resume highlighting relevant experience and qualifications to [email protected]. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, and we encourage candidates from all backgrounds to apply. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. We value and celebrate diversity and we are committed to creating an inclusive environment for all employees. We are also committed to providing accessibility and accommodation for individuals with disabilities.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email protected].
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What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
- Major Tech Employers: Amazon, Microsoft, Meta, Google
- Key Industries: Artificial intelligence, cloud computing, software, biotechnology, game development
- Funding Landscape: $3.1 billion in venture capital funding in 2024 (Pitchbook)
- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
