Administrative Assistant

This is a remote position.

Our client is looking for a detail-oriented and reliable Part-Time Remote Administrative Assistant to support their management team. Over the past few years, they have established themselves as a leader in their sector through significant market expansion and a commitment to sustainable operational excellence. This role is central to ensuring smooth communication and coordination across their departments.

Responsibilities

• Accurately enter and organize data, including RFQs (Request for Quotes), into spreadsheets and their CRM system.
  

• Proactively monitor and manage designated email inboxes, identifying and flagging messages that require follow-up to ensure nothing is missed.
  

• Serve as a communication liaison between department heads and management, facilitating clear and timely information flow.
  

• Initiate weekly check-ins with various departments to compile project updates and summarize progress for leadership.
  

• Conduct follow-ups on outstanding action items and deadlines on behalf of the management team.
  

• Maintain and organize shared digital documents and folders within their cloud-based workspace to ensure accessibility and order.
  

• Assist in organizing and delegating emails to the appropriate team members to optimize communication efficiency.
  

• Must be highly organized, efficient, and demonstrate a proactive approach to tasks.
  

• Possess exceptional verbal and written communication skills, with a strong emphasis on consistent follow-up.
  

• Exhibit proficiency with Google Workspace tools, including Sheets, Docs, and Gmail, and be comfortable working within a Chrome-based environment.
  

• Tech-savvy and adept at using remote work tools and digital collaboration platforms.
  

• Ability to independently prioritize a dynamic task list and work with minimal direct supervision.
  

Qualifications

• Proven experience in an administrative, coordination, or support role.
  

• A mature, patient, and approachable demeanor with the ability to "read the room."
  

• Must be an excellent listener, a reliable task-completer, and maintain a high-energy yet calm disposition.
  

• Independent and self-motivated, with great communication skills
  

• This is a Part-Time, 100% Remote position.
  

• Enjoy the flexibility of working from your own home.
  

• Become part of a supportive and dynamic team.