The Administrative Assistant will manage communication, support administrative processes, and maintain organization within a fast-paced, client-focused professional services environment.
This is a remote position.
Our client is looking for a Administrative Assistant to support their leadership team in a fast-paced, client-focused professional services environment. They operate within the professional services space and have built a strong reputation in recent years for delivering high-quality, client-centered solutions with a focus on excellence and long-term relationships.
This role plays a key part in keeping operations running smoothly by managing communication, supporting administrative processes, and ensuring that no detail slips through the cracks. The ideal candidate brings strong judgment, exceptional written communication skills, and a high level of organization.
- Manage and organize email inboxes, ensuring timely and professional responses
- Follow up with clients via email or delegate communications when appropriate
- Handle invoicing tasks using QuickBooks (basic level)
- Maintain and update CRM records, ensuring data accuracy and consistency
- Support daily administrative tasks as needed across the business
- Organize and maintain cloud-based files and internal systems
- Assist in ensuring workflows and SOPs are followed correctly
- Communicate with clients and internal stakeholders in a polished and professional manner
- Identify and prevent potential issues by paying close attention to details
Requirements
- Strong English writing skills, especially for professional email communication
- High attention to detail and ability to follow through on tasks
- Ability to manage multiple responsibilities without missing deadlines
- Strong organizational and time management skills
- Good judgment when working within established SOPs
- Reliable and proactive approach to daily work
- Comfortable working in a fast-paced, client-oriented environment
- Previous experience as an Administrative Assistant or in a similar role
- Experience managing email inboxes and client communication
- Familiarity with CRM systems (Zoho preferred but not required)
- Basic experience with invoicing tools such as QuickBooks (or willingness to learn)
- Strong interpersonal communication skills
- Ability to represent a business with professionalism and care
Benefits
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