Administrative Records and E-Billing Coordinator

Expeditors International of Washington, Inc. is a publicly traded global logistics company headquartered in Seattle, Washington, U.S.A. with over 18,000 employees working at over 300 locations across six continents. We offer a full suite of logistics services, including air and ocean freight consolidation and forwarding, trucking, customs brokerage, order management, warehousing and distribution, and other customized, technology-based logistics solutions. At Expeditors, our employees are our greatest asset and the key to providing the best-in-class customer service that our organization is known for throughout the industry.

Position responsibilities include, but are not limited, to the following:

• E-billing management assistance (email invoices to international branches, follow-up to ensure payment in a timely manner, assist with reconciliations liaising between vendors, the legal department and accounting)
• Manage department files and records; plan, organize, and coordinate records maintenance, storage, preservation and disposition activities involved in the management of a wide variety of departmental records; and perform related work.
• Contribute to team effort by accomplishing related results as needed
• Oversee a wide variety of document coordination, accuracy, distribution and record-keeping
• Organize, analyze and validate information
• Prepare written reports and correspondence
• Provide general office and administrative support to team
• Bindering, indexing, copying, scanning and printing projects, providing post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality
• Manage department’s file digitization
• Data entry and systems migration support
• Supplies management
• Facilities management and common area oversight
• Technical computer and equipment liaison and troubleshooter
• Assist with apostilles and legalizations
• Collaborate with global team members
• Support business process improvement initiatives and projects
• Provide backup support to other administrative team members

Experience

• 2+ years of progressive office experience
• Proficient with Microsoft Office suite of products in performing a variety of computer-based tasks
• Knowledge of SharePoint preferred

Abilities and Skills

• Effective verbal and written communication skills
• Exceptional organizational skills
• Attention to detail and tidiness
• Professional presence and pursuit of excellence
• Excellent customer service and interpersonal skills
• Winning attitude, team player and collaborator
• Flexible in responding to shifting workload requirement
• Sound work ethic/demonstrated integrity
• Research and analytical skills
• Attention to detail and accuracy
• Self-starter who thinks ahead of the curve
• Excellent organizational, project and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to handle a large variety of details and to work with all levels of the organization
• Ability to handle sensitive and extensive confidential data
• Takes initiative and makes independent decisions when necessary
• Proactive commitment to follow through on assignments
• Research and resolution of non-routine matters

A successful candidate must pass Expeditors’ pre-employment background check.

Expected base salary: $53,000 - $62,000

Eligible for bonus

Expeditors offers excellent benefits:

• Paid Vacation (first year prorated based off month of hire then eligible for 15 days) 
• Holidays (10)
• Flexible Days (2)
• Paid Sick Time (accrual rate of 1 hour of sick time per 30 hours paid)
• 401(k) Retirement Savings Plan with employer match
• Employee Stock Purchase Plan (ESPP)
• Medical, Prescription Drug, Dental & Vision Coverage
• Health Savings Account (HSA)
• Life and Disability Insurance
• Paid Parental Leave (additional eligibility criteria)
• Dependent Care Flexible Spending Account (DC FSA)
• Commuter Benefit
• Employee Assistance Program (EAP)
• Training and Personnel Development Program
• Educational Assistance and Reimbursement
• May be eligible for bonus following first year of continuous employment in position.

All your information will be kept confidential according to EEO Guidelines.