APAR

Acura of Seattle, a dealership part of the O’Brien Auto Group is currently seeking an AP/AR Clerk to join our accounting office.

Our AP/AR Clerk works under the general supervision of the Office Manager, to ensure that all vendor invoices are paid accurately and timely, also must maintain an organized and up-to-date accounts payable records and prepare checks. Experience is preferred but not necessary also candidates must be well organized, detail oriented, and thrive in a fast-paced work environment.

This position pays $22.65 per hour. 

All employees subject to eligibility requirements, we offer the following benefits:

• Paid holidays pursuant to the annual holiday calendar (typically five holidays)
• Vacation – based on hire date and paid based on position.
• Medical/Dental/Vision/RX
• Ancillary Benefits such as Short/Long Term Disability, Accident, Critical Illness, Life Insurance, Spousal/Child coverages
• 401(k) plus company match

Job Summary:
The Accounts Payable/Receivable position will be directly responsible for maintaining all payable transactions and accounts receivable schedule.

Responsibilities to Include:

• Receive and account for moneys from daily mail.
• Reconcile cash sales.
• Enter incoming payables daily, to include:
  • Match invoice with PO
  • Post to stock cards
• Enter all service, parts and rental invoices daily to include:
  • Match internals with PO and post to stock cards
  • Make sure daily cash sales invoices match with daily deposits
• Back-up receptionist/cashier to include:
  • Answer any calls that ring more than two times
  • Relieve the receptionist for breaks and lunch
  • Help with any difficulties on daily deposits, etc.
• Order supplies.
• Reconcile receivables twice monthly.
• Handle A/R collections.
• Run checks by the tenth of every month.
• Do 1099s at year-end.
• Collect W-9 forms on all A/P vendors.
• Type and disperse hand checks.
• Perform other duties as assigned by management.
• Regular attendance is essential.
• Work in cooperative, positive & professional manner with all personnel in the company.
• Treat members of the public and customers in a courteous and non-discriminatory manner. Maintain professional demeanor while at work.
• Must conform to company policy regarding non-discrimination and harassment.

Daily/Weekly/Monthly Checklist
Daily:

• Enter and Post A/P invoices
• Book Parts sales transactions
• Post internal and A/P invoices to stock cards
• Book service and sales transactions
• Reconcile cash sales
• Back up Receptionist/Cashier

Weekly:

• Audit warranty
• A/R collections
• Reconcile sublet
• Audit PDI schedule

Monthly:

• Run A/R statements and mail
• Enter advertising budget
• Reconcile A/P statements and pay vendors

Qualifications:

• Strong emphasis on customer service
• Ability to create and edit Excel spreadsheets
• Professional communication, both written and verbal
• Ability to multitask and prioritize
• Ability to work in a fast-paced environment

Equipment/Machines/Tools Typically Used: phone, computer, adding machine, copier, calculator, stapler, fax machine, postage machine, pencils/pens, letter opener, scissors, and rulers.

Physical Demands: Frequent twisting and/or turning of trunk, reaching, and handling of objects. Intermittent standing, walking, and sitting. Infrequent stooping, kneeling, crouching, and lifting of 10 lbs or less.

This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the Dealership reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments).

Employment offers are contingent upon successful completion of a comprehensive background screening.

Acura of Seattle is an equal opportunity employer and a drug-free workplace.