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Jiffy.com

C-Suite Executive Assistant

Job Posted 3 Hours Ago Reposted 3 Hours Ago
In-Office or Remote
5 Locations
90K-120K Annually
Junior
In-Office or Remote
5 Locations
90K-120K Annually
Junior
The C-Suite Executive Assistant supports senior leaders with calendar management, meeting coordination, presentation creation, and personal assistance, utilizing AI tools for efficiency.
The summary above was generated by AI
Description

We’re hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting The President/COO), his Chief of Staff, and other senior leaders. You’ll handle a mix of executive support, office coordination, and personal assistance—keeping calendars tight, logistics flawless, decks polished, and priorities moving. You’re proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial.

Key Responsibilities

  • Calendar & Travel Management – Own the President/COO’s calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal).
  • AI-First Admin – Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks.
  • Presentation-Ready Deliverables – Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions.
    Communication & Follow-Through – Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes.
  • Office Coordination – Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics.
    Cross-Team Support – Provide light support to other execs (travel booking, offsite planning, ad-hoc admin).
  • Personal Assistance – Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics.
Requirements

Qualifications & Skills:

    • 2+ years of C-level executive support in a fast-paced, high-discretion environment
    • OC-based and able to be on-site daily
    • Highly organized, proactive, and unflappable under pressure
    • Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint
    • Fluent with Google Workspace and comfortable adopting AI-first workflows
    • Willing to work extended hours during peak periods (launches, board prep, etc.)
    • High EQ, sharp judgment, and absolute discretion with sensitive info

Nice-to-Haves

    • Fintech or startup experience
    • Bilingual (Spanish/Chinese/English)
    • Light project management skills (Asana, Trello, etc.)
    • Experience with basic bookkeeping or expense tracking

Tools You’ll Use

    • Google Workspace (Gmail, Calendar, Sheets, Slides)
      AI Tools – ChatGPT or equivalent
    • Slack (you’ll be a power user)
    • Asana or Notion for light project tracking
    • Gusto, Brex, or similar (for expenses)
Benefits

Why Join Jiffy?

  • Opportunities to grow within the company
  • Generous compensation and employer paid benefits
  • Annual wellness and professional development Stipend
  • Perks of getting lots of clothing!

Compensation: The anticipated base salary range for this position is $90,000 to $120,000 in total compensation per year. The final offer may vary based on several factors, including the candidate’s experience, skills, qualifications, and overall alignment with the role.

Top Skills

Asana
Brex
Chatgpt
Google Workspace
Gusto
Slack
Trello

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