Clinical Trials Budget Specialist II - Office of Research

The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff, and together we coordinate, regulate, and monitor research studies. Within our Administrative Unit, the Clinical Research Operations Quality Program provides support such as regulatory guidance, budget support, research systems assistance, and resources to facilitate clinical research operations. 

Under limited supervision, the Clinical Trial Budget Specialist II develops budgets for clinical trials of increasing complexity, with an emphasis on quality, training, and monitoring. The Clinical Trial Budget Specialist II will coordinate the day-to-day study-related activities of the Clinical Research Operations Quality Program and will provide project management support to teams to develop and finalize clinical trial budgets. 

This position is fully remote, and all remote work must be performed within one of the MCW registered payroll states, which currently includes: WI, AZ, FL, IL, IN, MD, MI, MN, MO, NC, TN,TX, UT, GA, and DE.

• Develop clinical trial budgets, including review of protocols and relevant documents to ensure that appropriate costs and allocation of institutional resources are fully captured in the budget. 

• Work in collaboration with ancillary teams, departments, investigators, research staff, supporting administration, and sponsors/funding agencies to create complete, comprehensive, accurate and timely budgets. 

• Ensure appropriate research rates are applied to study budgets.

• Independently develop, negotiate, and finalize budgets of moderate complexity with sponsors, academic sites, and other extramural funding sources to reach an agreement on budget and payment terms. 

• Submit and maintain the budget and other financial information into OnCore Clinical Trial Management System (CTMS) to maintain proper reimbursement and revenue integrity.

• Perform pre-award quality assurance to verify completion of required elements prior to Medicare Coverage Analysis. 

• Communicate and meet with stakeholders to facilitate ongoing budget discussions and provide updates to relevant parties.

• Use advancing knowledge to develop and disseminate clinical research education as needed in accordance with federal regulations, institutional policies, and specific protocol requirements.

• Apply knowledge of clinical research to provide recommendations and direction to clinical research teams to ensure budgetary compliance throughout all phases of the Clinical Trial Financials Lifecycle.

• Develop and support the formulation of program policies, procedures, and resources to establish and enhance clinical trial financials workflows.

• Provide excellent customer service while maintaining accurate results in a fast-paced, deadline-driven team environment.

• Engage in special projects and ad hoc duties as a member of the administrative team.

• Fundamental knowledge of clinical trials, including budget development and financial management is expected. 

• Knowledge of research billing compliance, coverage analysis, institutional and departmental policies and procedures preferred. 

• Data utilization, complex problem solving, critical thinking and resource management skills are necessary

• Proficiency using Microsoft Excel is required. Experience with OnCore CTMS preferred.

• Excellent oral and written communication skills are essential. 

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 4 years     

Preferred Experience:    Experience with clinical research preferred

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects

The target salary range for this position is $65,200 - $82,500 annually. The final offered salary will depend on the applicant’s education, experience, skills, and knowledge, as well as considerations of internal equity and market alignment.

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.