Community Events Coordinator

Community Events Coordinator

This is a volunteer position and any amount of time is appreciated.

Overview:

The Community Events Coordinator is a key volunteer responsible for ensuring the Spokane County Democrats has a consistent and engaging presence at local community events, festivals, celebrations, and parades.

Key Responsibilities:

• Event Planning & Scheduling:

• Research and maintain a calendar of relevant community events throughout the year.

• Monitor event deadlines and ensure timely registration and permitting as required.

• Maintain regular contact with community event organizers for up-to-date event details and logistics.

• Registration & Permits:

• Complete and submit event applications and secure necessary permits or documentation.

• Ensure compliance with all event policies, health and safety regulations, and insurance requirements.

• Volunteer Coordination – recruiting volunteers to support the following:

• Recruit, schedule, and confirm volunteers for booth shifts at each event.

• Provide orientation and training to volunteers.

• Serve as a point of contact for volunteers before and during the event.

• Booth Logistics & Materials – recruit volunteers to support the following:

• Coordinate the preparation and transportation of booth material.

• Ensure all materials are clean, organized, and replenished as needed.

• Set up and break down the booth or delegate.

• Event Day Oversight:

• Serve as or designate the lead point person on the day of each event to ensure smooth operations.

• Post-Event Follow-Up:

• Collect feedback and document lessons learned for future events.

• Submit event reports or summaries to the organization as required.

These qualities and skills will be helpful:

• Strong organizational and time management skills.

• Excellent communication and interpersonal abilities.

• Comfortable coordinating with diverse groups of people.

• Experience in event planning, volunteer coordination, or community outreach preferred.

• Familiarity with the local community and event landscape is a plus.

Time Commitment:

• Varies depending on event schedule; approximately 5–10 hours/week with peak times around events.

Benefits:

• Opportunity to represent a meaningful cause in the community.

• Gain experience in event coordination and volunteer management.

• Build connections with local organizations and community leaders.