Contract, Administrative Assistant

About Nintex: 

At Nintex, we are transforming the way people work, everywhere.  

Nintex is the global standard for process intelligence and automation. Today more than 10,000 public and private sector organizations across 90 countries turn to the Nintex Process Platform to accelerate progress on their digital transformation journeys by quickly and easily managing, automating and optimizing business processes. We improve their lives though the technology we build. 

We are committed to fostering a workplace that supports amazing people in doing their very best work every day. Collaboration is constant, our workplace is fun, the environment is fast-paced and we value our people’s curiosity, ideas and enthusiasm. We deliver on our commitments, we don't wait to implement ideas or fix issues, and we treat each other with respect and consideration. 

About the role:

We’re seeking a highly organized and proactive professional to provide executive-level support to three senior business leaders. This role requires a dynamic approach to administrative responsibilities including calendar management, expense reconciliation, project coordination, event and meeting planning, and travel arrangements. Given the seniority of the leaders you’ll support, discretion and professionalism when handling confidential information is essential.

Your contribution will be:  

• Manage and coordinate internal and external meetings with staff, clients, partners, and other stakeholders
• Provide comprehensive administrative support to three senior leaders, including document preparation, report compilation, and proposal development
• Coordinate complex travel arrangements and accommodations, maintaining accurate records and reconciling expenses
• Design and prepare professional PowerPoint presentations
• Plan and execute events from end-to-end for employees, clients, or partners
• Offer general administrative and organizational support to team members as needed

To be successful, we think you need:  

• 1–3 years of experience supporting senior leaders, preferably in a high-growth, global, or technology-focused environment
• Excellent written and verbal communication skills, with a high level of accuracy and professionalism when engaging with executives and customers
• Proficiency in Microsoft Office Suite, Microsoft Exchange, and other digital collaboration tools
• Strong attention to detail and precision in managing complex calendars and coordinating travel logistics
• A collaborative, team-oriented mindset with a strong alignment to company values and culture

What’s in it for you? 

Nintex employees have the freedom to work how they work best. We are virtual-first across our global workforce. Our people work in the way that best suits them and their teams - whether at home, in an office, or another place that sparks creativity, focus and collaboration. Our work environment is such that our people can successfully deliver their work while adequately supporting their lifestyle and preferences.  

Nintex participates in E-Verify for work authorization.  We are an Equal Employment Opportunity Organization.