Contract Administrator

As a Contract Administrator, you’ll play a key role in keeping GitLab’s contracting processes organized, consistent, and efficient so our teams can move quickly and responsibly. You’ll support our Legal Procurement team as well as sales and non-sales partners by managing contract intake and review, maintaining accurate documentation, tracking key milestones, and helping standardize how we draft and store agreements. You’ll work closely with Procurement, Finance, and other stakeholders, use contract management systems and AI tools, and know when to escalate issues to senior team members. In your first year, you’ll help streamline our end-to-end contracting workflows, contribute to reliable contract data and metrics, and support a seamless experience for internal teams in an all-remote, Central or Mountain time zone environment.

• Review, organize, and track a variety of contracts, including services, consulting, marketing, licensing, non-disclosure, data privacy, and other commercial and technology agreements.
• Serve as a contracting resource for the Procurement team, supporting vendor contracts and procurement-related agreements from intake through execution.
• Support contract drafting by helping create and maintain templates, updating playbooks, and promoting standardized documentation across Procurement Legal.
• Coordinate with Procurement, Finance, Sales, and other internal stakeholders to gather required information, resolve open items, and move contracts to completion.
• Input completed agreements into the contract management system, capture key terms, and maintain accurate, organized digital records.
• Monitor and track contract milestones, renewal dates, and key deadlines, escalating issues or risks to senior team members when needed.
• Perform basic contract analysis to identify terms that may require clarification, negotiation, or escalation, and support the contract approval and routing process.
• Use the existing and evolving tech stack, including AI tools and features, to streamline workflows, drive process improvements, and support reporting on key contract and performance metrics.

• Experience in contracts administration, paralegal work, or a related legal or procurement support role, preferably within a technology environment.
• Background in contracts, legal, or business-related work gained through education, training, or equivalent practical experience.
• Strong organizational skills, with the ability to manage high volumes of contract documentation and competing priorities in a remote setting.
• Working knowledge of commercial agreements and common contract terminology, with the judgment to identify issues that require escalation.
• Proficiency with contract management systems and openness to learning and using AI tools and other technology in daily work.
• Clear written and verbal communication skills for collaborating with Procurement, Legal, Finance, and other cross-functional stakeholders.
• Demonstrated initiative, reliability, and comfort working independently as part of a fully distributed team, with openness to learning, adapting to evolving processes, and applying transferable skills from related legal, operations, or procurement roles.

The Contract Administrator joins GitLab’s Legal Procurement function, a distributed team that supports vendor contracting and helps GitLab teams get the tools and services they need to operate effectively. You’ll work closely with legal, procurement, finance, and business stakeholders across time zones in an all-remote, asynchronous environment, helping maintain organized, reliable contract records and smooth approval workflows. We are focused on simplifying and standardizing contract processes, expanding the use of contract management systems and AI tools, and improving visibility into key contract and performance metrics so GitLab can make informed, data-driven decisions.