Data Entry Clerk

We are seeking a detail-oriented and reliable Data Entry Clerk to accurately enter, update, maintain, and organize information in company databases, spreadsheets, and computer systems. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to handle confidential information while meeting deadlines.

Key Responsibilities

• Enter and update data accurately into databases, spreadsheets, and company systems.
• Review data for accuracy, completeness, and consistency.
• Verify information against source documents and correct errors.
• Organize and maintain electronic and physical records.
• Process invoices, forms, applications, reports, orders, and other documents as assigned.
• Perform regular data quality checks and identify missing or incorrect information.
• Maintain accurate customer, employee, inventory, financial, or operational records.
• Retrieve and provide information from databases and files when requested.
• Scan, upload, rename, categorize, and organize documents electronically.
• Maintain confidentiality and security of sensitive company and customer information.
• Communicate with other departments to obtain missing or clarify incorrect information.
• Prepare basic reports, spreadsheets, and summaries.
• Assist with administrative and clerical tasks as needed.
• Follow company policies and procedures regarding data management and document retention.
• Meet established productivity, accuracy, and deadline requirements.
• Perform other duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Previous data entry, administrative, clerical, or office experience preferred.
• Strong typing and computer skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and manage time effectively.
• Strong organizational and prioritization skills.
• Ability to handle repetitive tasks while maintaining accuracy.
• Good written and verbal communication skills.
• Ability to maintain confidentiality.
• Reliable attendance and punctuality.

Preferred Qualifications

• Experience with Microsoft Excel, Word, Google Sheets, or similar applications.
• Experience using databases, CRM systems, ERP software, or document-management systems.
• Previous experience handling large amounts of data.
• Knowledge of basic office procedures and recordkeeping.
• Strong keyboarding/typing speed with a high level of accuracy.

Core Skills

• Data entry
• Typing and keyboarding
• Microsoft Office
• Microsoft Excel
• Google Workspace
• Attention to detail
• Data verification
• Recordkeeping
• Organization
• Time management
• Confidentiality
• Accuracy
• Written communication
• Problem-solving

Work Environment

The Data Entry Clerk typically works in an office or remote environment and spends significant time working on a computer. The position may involve repetitive data-entry tasks, reviewing documents, and managing large amounts of information.

The employee may be required to work independently and meet daily or weekly productivity and accuracy targets.

Performance Expectations

Successful Data Entry Clerks are expected to:

• Maintain a high level of accuracy.
• Complete assigned data-entry tasks within established deadlines.
• Identify and correct errors promptly.
• Keep records organized and up to date.
• Protect confidential information.
• Follow established procedures for data handling.
• Maintain consistent productivity and attention to detail.
• Communicate effectively with supervisors and team members.

Compensation and Benefits

Pay: $[Hourly Rate/Salary Range]
Employment Type: [Full-Time/Part-Time/Temporary]
Schedule: [Monday–Friday / Flexible / Other]
Location: [On-Site / Hybrid / Remote / City, State]

Benefits may include:

• Medical, dental, and vision insurance
• Paid time off
• Paid holidays
• 401(k) or retirement plan
• Employee discounts
• Training and professional development
• Flexible work arrangements, where applicable