Design Coordinator - Administrative Support

Summary

The Design Coordinator is responsible for supporting Design Studio administrative functions.

Essential Functions 

• Supports design center processes. Manage all reports and tracking information for assigned projects 
• Communicate regularly with builder personnel, designers, sales team, and managers.
• Assists with data entry and documents management 
• Identifies opportunities for process improvement 
• Refers complex, unusual problems to supervisor 
• Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, techniques. Work typically involves regular review of performance by supervisor. 
• Must be detailed oriented.  
• Audits design paperwork for accuracy.
• Assists Design Center Manager as needed 
• Performs other duties as assigned 

Receptionist Back up duties

• Prepares designer files for appointments 
• Orders office and design center supplies, greets customers, and maintains office equipment 
• Answers phones, greet customers, schedules, and coordinates DC appointments 
• Works with Design Center Manager and vendors to correctly sample and display programs in showrooms. Maintains showroom and displays 

Education & Experience 

• ​​High School or equivalent​ 
• Desired experience, 3-5 years administrative/clerical (builder experience a plus) 

Skills & Competencies  

• Knowledge of Microsoft tools, excel proficiency.
• Strong written and verbal communication skills 
• Interpersonal skills to develop and maintain professional working relationships with builders, vendors, and co-workers 
• Communicate effectively with customers, co-workers and supervisors in a professional and courteous manner 
• Proactively identify, analyze, address, and resolve problem areas, conflicts, and issues 
• Displays willingness to make decisions 
• Exercises good judgment and collaborate with the team to make timely decisions.
• Strong organizational skills to ensure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process. 

Pay range: $23-$25/hour plus benefits