Director of Finance Operations (3563)

Under the direction of the Executive Director, the Director of Finance Operations owns and provides oversight for all of  YouthCare’s financial operations. As a member of the Executive Leadership Team, serves as a financial resource to agency leadership, providing guidance on Finance / budget related questions, addressing financial issues, and supporting informed decision-making related to the agency's operations and strategic priorities. This position is accountable for the accuracy, integrity, timeliness, and effectiveness of financial processes,  reporting, reconcilitaions, audits, compliance requriements, and accounting activities. Where finance or accounting functions are outsourced, the Director of Finance Operations serves as the primary liaison and strategic partner effectively coordinating, monitoring, and aligning with YouthCare’s financial needs, policies, and goals. The Director of Finance Operations will serve as the staff member supporting the Board’s Finance Committee.

ESSENTIAL RESPONSIBILITIES:

Financial Strategy, Reporting, and Outsourced Accounting Oversight:

• Manages the agency’s financial matters and develops long-term strategies to achieve the agency’s financial goals.
• Leads the Executive Leadership Team in the development of the annual organizational budget and ongoing budget management.
• Develop and maintain cash flow forecasts and financial projections to support short- and long-term organizational planning, identify emerging financial risks and potential funding gaps, and opportunities for mitigation, and inform leadership decision-making.
• Ensures the agency maintains adequate cash flow and financial reserves to meet ongoing operational needs and planned capital investments.
• Creates monthly and quarterly financial reports, conducts financial analysis, and reviews financial results to identify and explain significant variances. Clearly communicates financial performance to the Executive Director, Executive Leadership Team, Board Finance Committee, Board of Directors, and organization during monthly team meetings to support informed decision-making, accountability, and achievement of approved budget goals.
• Provides financial reports, data, and analysis to support annual union negotiations.

Audit and Compliance:

• Leads and coordinates YouthCare’s annual financial statement audit and Single Audit preparation processes, serving as the primary internal point of coordination for auditors.
• Communicates audit findings, financial risks, and compliance concerns to the Executive Director, Executive Leadership Team, Finance Committee, and Board of Directors.
• Supports the development, implementation, and monitoring of corrective actions resulting from audit findings.
• Leads  YouthCare’s annual Form 990 preparation process, working with external tax advisors and internal stakeholders as needed, to ensure timely and accurate completion.
• Institutes, regularly reviews, and ensures compliance with all financial internal controls

Retirement Plan and Employee Benefit Financial Oversight:

• Partners with Human Resources to oversee financial processes related to employee and employer retirement contributions and plan-related accounting. Ensures contributions are accurately calculated, properly recorded, and transferred timely to retirement plan sponsors, and provides guidance on resolving discrepancies and related financial issues.
• Partners with Human Resources to ensure annual non-elective contribution calculations are accurate, properly documented, and submitted in a timely manner.
• Leads and coordinates annual 401K audit and ensures timely filing of the annual 5500.

Payroll and Payroll-Related Financial Oversight:

• Where finance or accounting functions are outsourced, serves as an internal Finance resource for payroll-related financial questions and issues, partnering with Human Resources to ensure timely and accurate resolution.
• Where finance or accounting functions are outsourced, ensure monthly payroll-related general ledger entries and reconciliation processes are established, documented, and consistently followed.
• Monitors payroll liability accounts and ensure any reconciling issues are resolved in a timely manner.
• Supports payroll tax-related audits and compliance reviews, including Labor & Industries (L&I) audits.

Accounts Payable and Internal Controls:

• Where finance or accounting functions are outsourced, serves as the primary internal reviewer and approver for accounts payable transactions within established organizational internal controls.
• Ensures accounts payable processes are timely, accurate, and consistent with organizational policies and internal controls.

Revenue, Accounts Receivable, and Grant Oversight:

• Oversees public grant team, billing and other revenue-related accounting activities to ensure timely and accurate recording of revenue.
• Reviews accounts receivable aging reports, monitors outstanding balances, and communicates issues, collection concerns, or delays to the Executive Director.
• Oversees revenue accruals and related accounting entries to ensure financial activity is recorded accurately and in the appropriate reporting period.

Endowment and Restricted Fund Oversight:

• Oversees endowment-related financial matters and coordinates with relevant stakeholders as needed.
• Oversees the financial management and compliance of restricted gifts, ensuring funds are properly tracked, maintained in designated accounts, and used in accordance with donor restrictions. Collaborates with the Development team to provide financial guidance and information to support funder communications, reporting, and stewardship.

This job description is not intended to cover every aspect of your job at YouthCare. We are a team that works together to meet the needs of our clients, and every member of the team is expected to pitch in and help even beyond the specific responsibilities listed in this description.

MINIMUM REQUIREMENTS:

• Bachelor’s degree in business management, accounting, or finance. Three or more years of supervisory experience or a strong history of effective leadership experience.
• Experience with nonprofit accounting and grant-funded financial management in an agency greater than $5,000,000 in revenue, including experience with payroll and payroll allocations, managing internal and external audits, as well as ability to create complex organizational budgets. 
• Demonstrated experience with federal, state, and local grant compliance, and A-133 audits; proficiency in GAAP, grant reporting, internal controls, and audit coordination.
• Proficiency in the use of software programs for accounting, word processing, databases, spreadsheets, email and internet. 
• May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
• Experience managing external vendors and outsourced functions.
• Experience with MIP

PREFERRED REQUIREMENTS:

• Master’s degree in business management, Accounting, or Finance.  
• CPA or equivalent credentials.
• Single Audit, Uniform Guidance, indirect cost, subrecipient monitoring, and fund accounting experience strongly preferred.

CONDITIONS OF EMPLOYMENT:

• Must be able to provide I-9 supporting documentation for employment.
• Ability to provide a negative TB Test (results must be within one-year of hire date).
• DCYF Clearance must be maintained for entirety of employment.
• Employees who drive YouthCare vehicles as a requirement for their position, must be at least 21 years of old, possess a valid Washington State Driver’s License, meet minimum safe driver criteria established by the agency and our insurance company which includes completion of Defensive Driving and 15-passenger Van trainings.  Drivers under the age of 25 must have been licensed for at least 3 years and those operating vehicles with a capacity of 15 or more passengers must be at least 25 years old.
• Computer software skills including Windows, Microsoft outlook, Microsoft Word
• Strong verbal and written communication skills.
• High integrity when dealing with a broad array of cultures and restricted and/or confidential information.
• May be required to assume responsibilities or duties within the agency not specifically delineated in this job description for short periods of time or on an infrequent basis.
• Commitment to YouthCare’s initiative to build cultural proficiency across the agency. Acceptance of a variety of lifestyles, behaviors, and cultural and spiritual practices.

PHYSICAL CONSIDERATIONS:

• Ability to perform a range of physical motions, exerting up to 50 pounds. Lifting and carrying up to 50 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; running for brief periods of time; and go up and down stairs.