Document Control Administrator - Saudi Arabia

About the Job:

We are seeking a proactive and highly organized Document Control Administrator to join our team in Saudi Arabia. This individual will be responsible for maintaining project and organizational documentation in accordance with company policies and regulatory requirements. The role is pivotal in ensuring document integrity, supporting efficient project workflows, and facilitating communication across multidisciplinary teams. The ideal candidate will have experience with document management systems, possess strong attention to detail, and be capable of handling sensitive and confidential information with discretion.

What You’ll Do:

As a Document Control Administrator, you will be responsible for managing the receipt, registration, tracking, and distribution of internal and project-related documentation, ensuring all documents are accurately logged and systematically filed both digitally and physically. You will enforce compliance with company standards for formatting, version control, and retention, while also coordinating document revisions, approvals, and change control processes. Your role will involve liaising with internal teams, clients, and vendors to meet documentation needs and providing training or support to staff on document control tools and protocols as needed. You will be expected to monitor document workflows, keep engineers and stakeholders informed of document statuses, and prepare reports or audits related to compliance and documentation status. Additionally, you will oversee proper archiving and disposal of outdated or superseded documents in accordance with retention policies, while ensuring the secure handling of sensitive and confidential information throughout all document control activities.

What’s Required:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Minimum 2 years of experience in document control, records management, or administrative support.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience using document control tools such as Aconex, SharePoint, Procore, or similar.
• Strong attention to detail and organizational skills.
• Knowledge of document transmittal procedures, numbering systems, and naming conventions.
• Understanding of quality standards (e.g., ISO 9001) is an advantage.
• Ability to manage multiple tasks and meet deadlines under pressure.
• Fluent in English (spoken and written); Arabic language skills are a plus.
• Currently residing in the Kingdom of Saudi Arabia.
• Flexibility to support teams across different locations or time zones.

What’s Preferred:

• Experience working on large-scale industrial, infrastructure, or construction projects (Oil & Gas, Power, Transport).
• Familiarity with cloud-based collaboration tools such as Microsoft Teams and OneDrive.
• Experience supporting engineering teams and managing controlled submissions of project deliverables.

Health, Safety & Environmental (HSE) Responsibilities:

• Comply with workplace safety instructions and personal protective equipment requirements.
• Participate in risk assessments and mandatory reporting of incidents or near misses.
• Follow safety policies and contribute to creating a safe and healthy work environment.

Additional Responsibilities:

• Provide general administrative support and ensure adherence to documentation standards and practices.
• Coordinate with colleagues to meet project and submission deadlines.
• Uphold confidentiality, professional conduct, and personal integrity in all communications.
• Support continuous improvement in document control processes and systems.

Effort & Working Conditions:

• Ability to sit, walk, or stand for extended periods in an office environment.
• Involves filing and handling physical records occasionally.
• May involve secure handling of confidential or proprietary information.

Salary & Benefits:

• Competitive salary package with benefits in accordance with KSA labor law.
• Includes housing, transportation, telecommunications, medical insurance, and gratuity allowance.
• Professional Development support for relevant training or certifications that enhance role performance or career progression within AcuTech.