Convert paper medical records into electronic charts, ensure accurate data entry into the EMR, perform scanning tasks with speed and attention to detail, follow HIPAA, support medical records, mailroom and PBX duties, and assist with chart pickup and storage as needed.
Reports to: Health Information Manager
Schedule: Must have reliable and consistent attendance. 40 hours a week Monday - Friday and the hours typically range from 8:00 AM - 9:15 AM up to 5:00 PM - 6:15 PM (Please Note: Each Monday Starts at 6:00 PM)
Main Location: Plaza II Medical Office Building near St. Thomas Midtown (Downtown Nashville)
Employee Type: Willing to consider an experienced Medical Office Professional with a great attitude, strong medical records experience (both paper and electronic), with a minimum of 1-year of scanning experience as well as data entry skills with speed and accuracy.
SUMMARY: Completes documents received virtually and manually from all Providers at HMA.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.
- Conversion of data from paper medical records to electronic medical records
- Ensure the accuracy of data entered into electronic medical record charts
- Timely conversion of paper medical record charts to electronic medical record charts
- Adhering to HIPAA guidelines regarding confidentially
- Must be willing and able to perform all functions of medical records, mail room, and PBX
- Must have predicable and consistent attendance
ADDITIONAL DUTIES AND RESPONSIBILITIES (include, but are not limited to):
- Pull Charts from storage if needed
- Chart pickup (Runs are scheduled throughout the day).
- Back up for PBX operator if needed
SUPERVISORY RESPONSIBILITIES
- This job has no supervisory responsibilities.
- One year experience in Scanning, preferably in the medical field.
- Experience working with Windows-based computer programs
- Minimum typing speed of 40 words per minute (WPM)
- Quick and efficient scanning ability
- Familiarity with the contents of a physician’s office medical chart
- Strict attention to detail
- Ability to take direction
- Medical Terminology
EDUCATION
- High school diploma or equivalent
PHYSICAL DEMANDS
- Willingness to work overtime as needed
- Must be able to sit, stand or walk for 8 to 10 hours a day
- Requires regular walking, bending, pushing, pulling, twisting and lifting
- Must be able to lift at least 10-15lbs
- Must be able to push up to 50 lbs
WORK ENVIRONMENT
- Office environment-limited exposure to communicable diseases.
- No exposure to blood-borne pathogens or contaminated body fluids
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Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
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- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
