Events Marketing Coordinator

Who We Are: CBORD and Transact have come together as industry leaders in integrated technology solutions, powering housing, access, foodservice, nutrition, eCommerce, card systems, and innovative payment, mobile credential, and commerce solutions. Our technology supports K-12 and higher education, healthcare, senior living, and business campuses, creating connected campus experiences that simplify operations and enhance lives. With a mobile-centric ecosystem and partnerships with over 1,750 institutions, we are dedicated to improving the student experience across all aspects of campus life.

We are currently searching for qualified candidates for the Event Marketing Coordinator. Please see the details for the position below.

Title: Event Marketing Coordinator

Location: Remote within the US

Job Description: The Event Coordinator will assist the marketing team with the execution of logistics for CBORD’s annual User Group Conference, internal corporate events, and external industry tradeshows. This includes providing support for shipping, registration, event setup, and marketing content. The role involves close collaboration with the Events Manager and Marketing Managers to ensure smooth event operations.

Absolute must have: 

• In depth knowledge of Cvent 

Tradeshow and Conference Support:

• Assist with registering for shows and ordering show services.
• Support attendee and exhibit registrations.
• Help coordinate inbound and outbound shipping for shows (may include lifting or moving equipment).
• Assist in maintaining show calendars, task checklists, and budget tracking.
• Support the Marketing Managers with managing association memberships and sponsorship deliverables.
• Help maintain product demo kits, ensuring accuracy and up-to-date software/hardware.
• Assist with tradeshow booth and display maintenance.
• Help track and reorder giveaways and supplies.
• Process and track event-related invoices.

Internal Meeting & Event Support:

• Assist the Events Manager in planning internal events such as Sales Kickoff, incentive trips, and employee engagement events.

Annual User Group Conference (UGC) Support:

• Assist with conference planning and scheduling activities.
• Support onsite event operations.
• Help coordinate the registration process through CVENT, including room blocks and attendee communication.
• Respond to support requests from attendees, sponsors, and internal teams.
• Help collect feedback and research industry trends for future improvements.
• Assist with UGC communications—website updates, email campaigns, and social media posts.
• Support equipment prep and shipping.
• Assist with billing reconciliation and attendee payment tracking.

What You’ll Bring:

• Bachelor’s or associate degree with relevant experience.
• 1–4 years of experience supporting event operations.
• Strong attention to detail and organizational skills.
• Clear communication and good customer service.
• Experience with CVENT or other event platforms a plus.
• Ability to work flexible hours, some evenings and weekends required

Travel: 

• Willingness to travel 10 % annually to support on-site event execution.

Planning for the Future:

• Employer paid Life Insurance / AD&D / Short-Term
• Voluntary Long-Term Disability Insurance / Term Life Insurance / AD&D 
• Access to FSA Plans & Commuter Benefit Plans 
• 401(k) Savings Plan where the Company Match of $0.50 for each $1 you contribute on the first 8% of pay.
• Both your contribution and the company contribution are immediately 100% vested.
• Access to the Roper Employee Stock Purchase Plan 
• Paid Parental Leave Program.

Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity, or commissions.

Transact + CBORD is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, protected military/veteran status, or any other protected factor.

As of Aug. 20, 2024, Transact and CBORD have merged to drive innovation and operational excellence across education, healthcare, and corporate markets. You can read more about the merger here: Transact News or CBORD Newsroom.

This position will be responsible for the handling of PHI (personal health information) and/or other types of SPI (sensitive personal information) and will be expected to comply with all applicable laws and internal policies with regards to handling of PHI/SPI.

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