IonQ is developing the world's most powerful full-stack quantum computer based on trapped-ion technology. We are pushing past the limits of classical physics and current supercomputing technology to unlock a new era of computing. Quantum computing has the potential to impact every area of human society for the better. IonQ’s computers will soon redefine industries like medicine, materials science, finance, artificial intelligence, machine learning, cryptography, and more. IonQ is at the forefront of this technological revolution.
IonQ is seeking a C Level executive assistant who has the business experience and understanding of technical processes to support our heads of engineering, production and finance. This role will be deeply involved in supporting the day-to-day technical leadership of IonQ through handling traditional executive administrative support and ideally providing substantive engagement with technical, finance, and other leaders throughout the organization in addition to lower level leaders in the identified organizations.
Responsibilities:
- Provide executive support to the heads of engineering, production, and finance including calendar management, meeting support (e.g., space prep, catering management, etc.), travel, and expense reporting.
- Manage the inbox of the head of Engineering. Triage email and respond as needed as a proxy, summarize or distill information for more efficient review, flag communications that require executive responses, and delete or archive non-critical communications.
- Proactively schedules meetings on request and/or based on an understanding of business needs, project or program management, and emergent individual requests.
- May attend meetings to take notes, record action items, and manage information.
- Participates in budgeting by partnering with FP&A to organize and distill budget requests from lower level staff, organizes budget review meetings in collaboration with FP&A, and manages follow-on communications or action items to ensure subordinates provide necessary information timely.
- Program manage both inter-and-intra departmental projects on request including developing action plans/milestones, managing/updating project trackers, and following up with stakeholders or leaders for timely completion.
- Arranges domestic and international travel including complex, multi-leg trips, accommodations, ground transportation, and as-needed visas or entry documents.
- Independently organizes and submits expense reports including gathering and organizing receipts, creating expense reports, and managing any fact-gathering required for timely reimbursement.
- Triage requests for meetings (group or one-on-one), determining which meetings to delegate and/or decline. May, from time-to-time, meet with individuals to develop an initial understanding of the need for a meeting before determining whether to schedule an executive meeting.
- Provides as-needed request for ad hoc requests for support.
You’d be a good fit with:
- 8+ years administrative support experience including at least 5 years executive administrative support experience.
- Experience program managing executive support in a tech environment including substantive inbox management.
- Technical acumen sufficient to provide contextual knowledge of technology processes, terminology, work methods, budgeting, budget tracking and reporting, and a basic understanding of a variety of engineering fields.
- Demonstrated high judgment applied to supporting executives through reviewing and triaging requests for input, meetings, responses to general communications, approvals, etc. Organizes and prioritizes requests for executive review and action.
- 3+ years of managing complex domestic and international travel including air and ground travel, lodging, etc.
- Requires experience successfully managing multiple executive stakeholders simultaneously including managing overlapping priorities.
- Advanced Proficiency in Google Suite (Gmail, Sheets, Slides, Docs).
You’d be a great fit with:
- 12+ years administrative support experience including at least 5 years executive administrative support experience.
- A background and/or education in a technical field and/or technical acumen in hardware, software, manufacturing engineering, and/or finance is helpful but not required.
- Program management experience in hardware, software, or production engineering.
Location: This is a hybrid role based at our office located in Bothell, WA.
Travel: Less than 10%, as needed.
Job ID: 1045
The approximate base salary range for this position is $101,838 - $127,881. The total compensation package includes base, bonus, and equity.
Compensation will vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Posted base salary figures are subject to change as new market data becomes available. Beyond base salary, total compensation includes a variable bonus and equity component and a range of benefit options found on our career site at ionq.co/jobs. Details of participation in these benefit plans will be provided when a candidate receives an offer of employment. Our US benefits include comprehensive medical, dental, and vision plans, matching 401K, unlimited PTO and paid holidays, parental/adoption leave, legal insurance, a home internet stipend, and pet insurance!
IonQ's HQ is located in College Park, Maryland, just outside of Washington DC. We are actively building out our recently opened manufacturing and production facility in Bothell, WA (near Seattle). Depending on the position, you may be required to be near one of our offices in College Park, Seattle, Toronto, Canada, and Basel, Switzerland. However, IonQ will expand into additional domestic and international geographies, so don’t let this stop you from applying!
At IonQ, we believe in fair treatment, access, opportunity, and advancement for all while striving to identify and eliminate barriers. We empower employees to thrive by fostering a culture of autonomy, productivity, and respect. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued.
We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer.
US Technical Jobs. The position you are applying for will require access to technology that is subject to U.S. export control and government contract restrictions. Employment with IonQ is contingent on either verifying “U.S. Person” (e.g., U.S. citizen, U.S. national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum) status for export controls and government contracts work, obtaining any necessary license, and/or confirming the availability of a license exception under U.S. export controls. Please note that in the absence of confirming you are a U.S. Person for export control and government contracts work purposes, IonQ may choose not to apply for a license or decline to use a license exception (if available) for you to access export-controlled technology that may require authorization, and similarly, you may not qualify for government contracts work that requires U.S. Persons, and IonQ may decline to proceed with your application on those bases alone. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.
US Non-Technical Jobs. Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.
If you are interested in being a part of our team and mission, we encourage you to apply!
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