The Executive Administrative Assistant will provide high-level administrative support, manage communications, coordinate events, and handle clerical duties effectively.
1. General
- Job Title: Executive Administrative Assistant
- Type: Temporary
- Level: Mid-Level
- Workplace: Hybrid (with one to 2 days in the office)
- Duration: ASAP to [End Date], with possibility of extension
2. About the job
- How would you enable effective communication and coordination across teams and executives?
- How do you thrive in a fast-paced and rapidly changing environment?
- How do you prioritize and handle multiple tasks and responsibilities independently?
- How do you ensure accuracy and attention to detail in your work?
- How do you demonstrate strong proficiency in Microsoft Office Suite, particularly in Outlook? Do such questions intrigue you?
3. Summary of the opportunity
- Client Overview: We are hiring for a technology company in need of an Executive Administrative Assistant to provide high-level administrative support and serve as the main information and communication manager for the office.
- Role Summary: The Executive Administrative Assistant will be responsible for conducting research, handling information requests, performing clerical functions, managing calendars, handling expense reporting, and coordinating events.
4. What are the key responsibilities?
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Review and approve corporate documents, records, and reports.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Make arrangements for travel, planning meetings, etc.
5. What experience are we looking for to drive success?
- MUST-Have Skills and Qualifications:
- 8-10 years of overall experience in the field
- High School Diploma or GED (absolute requirement)
- Strong calendaring experience
- Experience with expense reporting
- Event planning experience
- Preferred Skills and Qualifications:
- Bachelor's Degree (preferred)
- Experience working with executives in tech companies like Meta, Amazon, or Google
6. So calling all top performers
- Exciting Opportunity: This role presents an exciting opportunity to provide high-level administrative support, work in a fast-paced environment, and contribute to impactful projects within a dynamic corporate environment.
- Competitive Compensation: Competitive hourly rate offered.
- Application Process: To apply for this role, please email your resume, highlighting your relevant experience and qualifications, to [email address]. Please ensure that your application provides accurate information.
- About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.
- Equal Employment Opportunity: We are committed to diversity and inclusion, and encourage applications from all qualified individuals. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, or genetics.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at [email address].
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What you need to know about the Seattle Tech Scene
Home to tech titans like Microsoft and Amazon, Seattle punches far above its weight in innovation. But its surrounding mountains, sprinkled with world-famous hiking trails and climbing routes, make the city a destination for outdoorsy types as well. Established as a logging town before shifting to shipbuilding and logistics, the Emerald City is now known for its contributions to aerospace, software, biotech and cloud computing. And its status as a thriving tech ecosystem is attracting out-of-town companies looking to establish new tech and engineering hubs.
Key Facts About Seattle Tech
- Number of Tech Workers: 287,000; 13% of overall workforce (2024 CompTIA survey)
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- Notable Investors: Madrona, Fuse, Tola, Maveron
- Research Centers and Universities: University of Washington, Seattle University, Seattle Pacific University, Allen Institute for Brain Science, Bill & Melinda Gates Foundation, Seattle Children’s Research Institute
